Assistant Logistics Coordinator

Position

Assistant Logistics Coordinator

Grand Mills Abu Dhabi

The Logistics Coordinator is responsible for managing and executing day‑to‑day transport operations to ensure timely, accurate, and cost‑effective delivery of FMCG products to customers, distributors, and retailers. The role involves coordinating with carriers, third‑party logistics providers (3PLs), internal fleet, and cross‑functional teams to maintain service levels, minimize logistics costs, and ensure compliance with company and regulatory requirements. In the FMCG environment, where speed and reliability are critical, the Assistant Logistics Coordinator plays a vital role in safeguarding product availability on shelves and maintaining customer satisfaction.

6 Day per week, 9 hours shift (based on the business needs) with 1 hour break and Overtime as per the company policy

• Act as primary point of contact for 3PL vendors and internal departments for enquiries regarding shipment planning/deliveries/rejections.
• Plan and allocate transport resources (Own fleet/3PL) to meet daily delivery requirements.
• Reverse Logistics — Maximize the opportunity by doing backloads, circuit trips, etc., without exceeding the driver’s weekly working hours.
• Create optimized shipment plans based on the daily orders, create & post shipments in the ERP system.
• Maximize the Full Truck Load.
• Ensure effective utilization of own fleets.
• Ensure timely delivery of customer and replenishment orders by working closely with drivers, dispatchers, and warehouse teams.
• Keep records of all transactions/deliveries with utmost accuracy.
• Support the compliance of all vehicles and personnel with local regulations and company safety standards.
• Monitor & minimize the traffic fines. Ensure drivers’ fines are reported to HR & Finance for disciplinary action & deduction from their next salary.
• Oversee the loading and unloading of goods.
• Liaise with internal departments and external parties to resolve operational issues.
• Ensure the carrier's service level as agreed in the agreement.
• Ensure the business shares are divided among the carriers based on the guidelines provided.
• Ensure all carriers submit their service invoices on time, are validated, and are submitted to finance for processing the payment.
• Filing transport documents such as PODs, Trips Sheets, Permit logs etc.
• Perform other related duties as per business requirements.

• Assist the Logistics supervisor, Fleet Operations & Logistics Manager in tracking expenses related to Transportation, offloading charges, Over time, toll charges, etc.

• Ensure compliance with Agthia safety regulations and quality standards.
• Ensure that all vehicle documents, including permits, licenses, and insurance, are up to date and in compliance with regulatory standards.
• Ensure monthly TBT & OPL are completed as directed by HSE & QA.
• Maintain accurate records of shipment details, fuel, and driven distance to support fleet performance analysis and reporting.
• Ensure Daily Trip Sheet & Vehicle Check List Compliance.

• Monitor and control transport costs, including freight, fuel, tolls, and penalties.

Track and analyse transport KPIs such as:

• On-Time, In-Full (OTIF) delivery rate.
• Transport cost per ton/km
• Fleet/vehicle utilization rate
• Claims or damages ratio

• Compile and maintain timely, accurate reports on fleet operations, performance metrics, and maintenance costs.
• Assist in preparing periodic reports for the department, ensuring compliance with company reporting standards.
• Ensure the local & export customers POD submission/filing is 2 days and 10 days, respectively.

• Diploma / Bachelor’s degree in logistics, supply chain management, or a related field.

• 1 – 3 years of experience in logistics, Transportation Management, fleet management, or a related field.

• Strong organizational and time‑management abilities.
• Excellent communication skills to interact with drivers, vendors, and other logistics staff.
• Export & Import Knowledge.
• Proficiency in MS Office and fleet management software.
• Basic understanding of vehicle maintenance and repair processes.