Assistant, Supply

Job Purpose

Attends, monitors and assists in all Control Room operations which includes loading and unloading of LPG via trucks and issue of LPG for filling and bottling in accordance to the instructions received from Supervisor and Team Leader.

• Assist supervisor in LPG storage and bottling operations via control room and in field as required.
• Perform the LPG unloading operations from trucks containing LPG from Ruwais Refinery as per Standard Operating Procedures and report to Supply Supervisor in case of any abnormality or issues.
• Conduct safe offloading operations at offloading bay by continuously monitoring the offloading activity.
• Record terminal operations data, shift stock movement report in shift logbook and support in maintaining all relevant logs.
• Assist in preparing daily stock statement based on tank gauging reports available in the control room.
• Assist in monitoring all product movement operations and record all activities in the logbook.
• Check logbook for previous shift’s report to ensure follow up and update it with important remarks, if any, for follow-up by following shift.
• Support in maintaining LPG tanks stock through Ruwais Refinery bulk receipt.
• Collects the PDN/PTNs from Supply Supervisor for loading of bulk LPG into the vehicle as per sales/direct orders for collect & delivery customers in a timely manner.
• Inspect the vehicle before loading to ensure that it is in good condition and highlight any issues to the Supply Supervisor.
• Perform loading of LPG in trucks with daily dispatches to customers as per given schedules and ensure loading of correct quantities as specified on PDN/PTNs. Report to Supervisor in case of any emergency or abnormality.
• Perform the weigh bridge operations through TMS for loading company/customer vehicles.
• Follow up all pending/missing & unconfirmed PDN/PTNs for all loaded products.
• Assist in reconciling daily PTNs/PDNs/plant meter reading statements. Inform Supply Supervisor, if there are any discrepancies.
• Assist in preparing monthly statement of contractor’s deliveries/haulage report (products delivered by contractor vehicles) and submit the report to supply supervisor.
• Assist in preparing daily trip schedule for LPG fleet.
• Assist in preparing fleet utilization report for Company/Contractor fleet.
• Ensure that the LPG fleet (company/contractor) is in good condition and inform Supply Supervisor in case of any abnormalities.
• Ensure all relevant information pertaining to the shift operations are duly updated in the eLog – Shift handover system.
• Assist the Supply Supervisor & coordinate with HSE during emergency operation.
• Monitor Fire Alarm Control Panels, Auxiliary Console, Alarm annunciator panels etc. and inform Control Room Supervisor to coordinate with HSE Emergency commander as and when required.
• Act in an auxiliary fire fighting team in emergency scenarios and emergency drills.
• Makes routine checks to ensure that all equipment and facilities in the terminal are in good working condition and records any abnormalities and reports to Control Room Supervisor.
• Assist maintenance team/ contractor for any repair/maintenance works on facilities, in addition to troubleshooting & general maintenance activities.
• Perform other job related duties as instructed by Supply Supervisor / Team Leader.

High School Diploma & Vocational/Technical Training.

• At least 3 years’ experience in a relevant field, oil and gas operations.
• Computer literate of basics.
• Good knowledge of Arabic and English languages (spoken & written).
• Valid UAE Driving License.