Sea Freight Import Executive
Job Description & How to Apply Below
- The updates for all the shipments assigned to operations are sent on daily basis with ETA/ transshipment
- Cross check the pre alert documents received from CS (HBL/ MBL/ Cost sheet/Agent INV)
- Cargo arrival notice to be sent 2 days prior to the shipment arrival and if cash customer, proforma INV to be sent along with the CAN to CS.
- Follow the timelines for payment request with accounts for do collection
- Delivery order for the shipment is released 1 day prior to the arrival on receipt of original BL from the customer. Any delays in issuing the Do should be escalated to team leader/ department head immediately
- For clearance and delivery jobs, documents are collected before arrival of the shipment and DPC to be processed upon the receipt of bill of entry from customs team.
- Any customs inspection, to be booked and arranged with the required documents
- Regular follow up on calls should be done with the customer to update the clearance status and have service review
- Original document should be submitted to clearance team on time with email acknowledgment from customs team to avoid fine.
- Follow up for customs deposit and exit duty refund if any and pass over the credit note to the customer
- Duty invoices to be issued and sent to the customer / CS as soon as the BE is passed for customer to make the payment
- Any payment related to issues with CS/ shipping lines should be sorted proactively
- Shipping line INV to be followed up 2 days prior to the shipment arrival and cross check with the cost estimated in JOB and cost sheet provided by the CS
- Coordinate with transport team on delivery of the shipment on time and seek POD
- Any storage or additional charges, seek approval from team before we make the payment with the carrier
- For key corporate accounts managed individually updates and tracker should be sent daily
- No cost should be posted wrong or incomplete when the job is handed over for closing. Remarks to be mentioned mandatory on File handover date / MEBT
- JOBS to be closed as soon as the delivery is completed and all the documents to be scanned in ARCHIVE in TMS.
- Bachelor’s Degree in Logistics, Supply Chain or a similar discipline
- Minimum 2 year of working experience in the freight forwarding industry in the UAE (preferably in import);
Proficiency using Cargo Wise is an advantage. - Proficient in Microsoft Office Applications (Excel, Word and power point)
- Ability to communicate fluently
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