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Transport Coordinator/Transport Admin – UAE
Job Description & How to Apply Below
- Coordinate daily activities of drivers, operators and transport staff.
- Monitor daily attendance, duty schedules, availability, leave, absences and replacements.
- Coordinate vehicle, equipment and operator deployment according to customer and site requirements.
- Monitor daily vehicle/equipment movements, assignments and operational requirements.
- Arrange and follow up on driver/operator replacements when required.
- Communicate with customers, site supervisors, drivers and operators regarding daily operational requirements.
- Follow up on delays, attendance problems, vehicle issues and other operational matters.
- Escalate important issues to management promptly and follow up until resolution.
- Ensure management instructions are communicated clearly to drivers/operators and completed as required.
- Collect, check and follow up on daily and monthly timesheets.
- Ensure timesheets are complete, accurate, properly signed and submitted on time.
- Follow up on missing, incomplete or incorrect timesheets and supporting documents.
- Maintain updated records of drivers, operators, vehicles, equipment and assignments.
- Follow up on driver and vehicle documentation and expiry dates.
- Maintain proper physical and electronic filing of timesheets, attendance records, delivery documents and operational paperwork.
- Coordinate with the Accounts/Admin team regarding timesheets and supporting documents required for invoicing.
- Handle incoming calls, Whats App messages, emails and visitors professionally.
- Perform front-desk and general office administration duties.
- Assist with customer follow-up and delivery/pick-up coordination.
- Prepare basic daily and weekly operational reports for management.
- Maintain organized office records and filing systems.
- Perform other related transport coordination and administrative duties as assigned.
- Previous UAE experience is mandatory.
- Experience in a transport rental, construction, equipment rental, logistics or related company is strongly preferred.
- Experience coordinating drivers, operators, trucks, buses, vehicles or transport equipment is an advantage.
- Hindi and English communication skills are mandatory.
- Good knowledge of UAE locations, roads and transport operations.
- Strong communication, coordination, follow-up and problem-solving skills.
- Good working knowledge of MS Excel, MS Word, Email and Whats App.
- Ability to maintain accurate records and work with deadlines.
- Responsible, punctual, organized and able to work under pressure.
- Comfortable communicating with drivers, operators, customers and site personnel.
- Responsible, practical, proactive, well organized, good at follow-up, good communicator.
- Candidates with previous experience in a UAE transport rental, construction, equipment rental or logistics company will be preferred.
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