Fleet Supervisor

Responsibilities

• Vehicle Acquisition:
  Manage the end-to-end purchase process for project vehicles and the internal fleet.
• Asset Disposal:
  Oversee the sale and decommissioning of vehicles within the fleet.
• Modifications:
  Coordinate additional vehicle modifications required for specific project needs or site safety standards.
• Documentation Management:
  Maintain comprehensive records for all vehicles, ensuring all registration and ownership documents are organized.
• Annual Renewals:
  Ensure all vehicle registrations and insurance policies are renewed on time to avoid legal lapses.
• CICPA & Gate Passes:
  Facilitate the application and renewal of CICPA passes and client‑specific gate passes for vehicles and personnel.
• Toll & Traffic Management:
  Manage and recharge Darb, Salik, and parking accounts. Track usage and generate weekly traffic fine reports for client submission.
• Certificate Tracking:
  Monitor the validity of all vehicle‑related certificates and compliance documents.
• Mobilization / Demobilization:
  Oversee the deployment and withdrawal of vehicles to and from project sites.
• Maintenance Oversight:
  Schedule and track routine maintenance and repairs for both project and internal fleet vehicles to ensure 100% fleet availability.
• Inspections:
  Conduct monthly vehicle condition inspections to ensure safety standards and asset integrity.
• Accident Management:
  Manage the full lifecycle of accident claims, from initial filing to repair follow‑up and completion.
• Rental Management:
  Handle third‑party vehicle agreements, including monthly rental follow‑ups and mobilization for Al Dhafra operations.
• Service Coordination:
  Oversee fuel services, washing services, and IVMS (In‑Vehicle Monitoring System) tracking.
• Financial Administration:
  Follow up vendor invoices, verify charges, and ensure timely submission to the finance department.
• Driver Coordination:
  Manage driver mobilization, scheduling, and the deployment of drivers across the fleet.
• Training & Compliance:
  Facilitate necessary training sessions and ensure all drivers possess the required passes and certifications.
• Time Management:
  Follow up driver timesheets and ensure accurate submission for payroll or
• Monthly Reporting:
  Consolidate data to provide comprehensive monthly reports on fleet status, costs, and performance.
• IVMS Tracking:
  Utilize IVMS data to monitor driver behavior and vehicle locations, ensuring project safety protocols are met.