Sr Executive Assistant Hybrid - Acton, MA

Position: Sr Executive Assistant, Growth (Hybrid - Acton, MA)
The Senior Executive Assistant will provide high-level administrative support to the Executive Team member and when possible, the position will also provide support to other members of the executive team, as needed. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment.
** RESPONSIBILITIES
* ** Executive Support & Point of Contact:
Serve as the primary liaison for the Chief Growth Officer, both in-person and virtually, ensuring seamless communication and coordination.
* Calendar & Scheduling Management:
Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.
* Calendar Alignment:
Ensure the Growth organization’s calendar is synchronized with the broader enterprise calendar.
* Digital Collaboration Tools:
Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.
* Expense Management:
Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly.
* Meeting Coordination:
Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls.
* Event Planning:
Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination.
* Vendor & Purchase Order Management:
Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments.
* Invoice Processing:
Manage invoices, resolve discrepancies, and maintain accurate financial records.
* Travel Arrangements:
Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility.
* Confidentiality & Communication:
Handle sensitive corporate information with discretion and communicate professionally within scope of authority.
* Additional Duties:
Perform other responsibilities as assigned to support the effectiveness of the growth office
*
* EDUCATION AND EXPERIENCE:

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* Minimum Requirements:

*** 7–10 years of experience supporting C-level executives.
* Proven ability to manage complex projects and coordinate across stakeholders.
* Experience in global organizations, navigating time zones and cultural nuances.
** Skills/

Competencies:

*** Dependable, highly organized and very detail oriented.
* Ability to act independently and use discretionary judgment.
* Demonstrated problem-solving and project management skills.
* High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.
* Experience with Concur and SAP is highly desirable.
* Exceptional verbal, written, and presentation skills.
* Ability to manage multiple priorities and work effectively under pressure.
* Strong interpersonal skills and a collaborative, team-oriented approach.
* Resilient and professional mindset in a dynamic and fast-moving environment
*
* Additional Requirements:

*** Occasional travel may be required based on business needs
*
* NOTE:

This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid
** Additional Information:

Compensation & Benefits:

For U.S.

-based positions only, the annual base salary range for this role is $86,200.00 - $This position may also be eligible for incentive compensation.

We offer a comprehensive benefits package, including:
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO)
• And additional employee wellness programs

Application Details:

This job posting will remain open until the position is filled.

To apply , please visit the Insulet Careers site and submit your application online.

Actual…