Contracts Compliance Administrator, Contracts & Compliance Administration Department

Onyx Corporationisafamily-ownedconstructioncompanybasedin

Acton,Massachusetts,specializinginheavycivilconstruction,excavation,landscape construction,andconstructionmaterials.

Withacommitmenttoqualityworkmanship,safety,andcustomersatisfaction,Onyxtakesprideindeliveringprojectsthatmakealastingimpactonthecommunitiesitserves.

Through its Excavation,Landscape Construction,and Materials divisions,Onyxprovidesawiderangeofservicesandexpertisetosupportprojectsthroughouttheregion.

Ourteamcombinesindustryknowledge,skilled employees,modern equipment,andahands-onapproachtogetthejobdonesafelyandefficiently.

Asafamily-owned company,Onyxvaluesitspeopleandrecognizesthatouremployeesarethefoundationofoursuccess.

Westrivetofosteracollaborative,team-orientedworkenvironmentwhereemployeesarerespected,supported,andgivenopportunitiestogrowanddeveloptheircareers.

AtOnyx,webelieveinworkingtogether,takingprideinwhatwedo,andbuildingacompanywherepeoplewanttoworkandgrow.

The Contracts Compliance Assistantprovidesday -to-dayadministrativeandorganizationalsupporttothe

Manager|Contracts&Compliance Administration.

Thepositionassistswithagreementpreparationandtracking,insuranceandcompliancedocumentation,permitting,preconstructionsupport,andspecialprojectsasdirectedbythe

Manager.

The Assistantmaintainsaccuratefilesandlogs,preparesroutinecorrespondence,coordinates documentation,andensurestimelyfollow-throughonassignedtasksandoutstandingitemsunderthe

Manager’sdirectsupervision.

Thisisanadministrativesupportposition.

Contract interpretation,negotiations,acceptanceofsubcontractormarkups,approvalofnonstandardterms,andcomplianceexceptionsremainwiththe

Managerorotherdesignatedapprovers.

• Prepareinitialsubcontractagreementsandpurchaseordersusingapprovedtemplatesandprojectinformationsuppliedbytheresponsibleteam.
• Assignconsecutivecommitmentnumbersandmaintainaccuratecommitmentandagreementtrackinglogsinaccordancewithcompanyprocedures.
• Coordinateagreementdistribution,signature requests,reminders,andreceiptoffullyexecuteddocumentsasdirected.
• Receive,organize,andtracksubcontractormarkups;routeeveryproposedcontractualchangetothe
  
  Managerforreviewbeforerespondingorrevisingterms.
• Prepareredlinesorincorporaterevisionsonlyfromthe Manager’sapprovedinstructions;maintainclearversioncontrolandrecordsofoutstandingchanges.
• Filecompletedagreementsanddistributeapprovedfinaldocumentstodesignatedpersonnel.

• Requestandtrackcertificatesofinsurance,endorsements,W-9s,workers’compensation documents,andotherrequiredvendororsubcontractorcomplianceforms.
• Checkincomingdocumentationforadministrativecompletenessagainstestablishedchecklists;refer missing,inconsistent,ornonconformingcoverageandotherexceptionstothe
  
  Manager.
• Maintainexpirationandrenewallogs;requestupdateddocumentationandfollowuponoutstandingitems.
• Preparepermitandlicenseapplications,assemblesupportinginformation,andcoordinateroutinesubmissionsunderdirection.
• Trackapplicationstatus,approvals,expirations,andrenewaldeadlines;coordinaterequiredbondsandinsurancedocumentationandnotifyprojectpersonnelofstatus.

• Maintainaccuratestatuslogsforagreements,commitments,permits,insurance,compliance documentation,andhandoffactivities.
• Draftandsendroutinerequestsandfollow-upemailswithinapprovedproceduresandcommunicationguidelines.
• Proactivelymonitorassignedopenitems,identifyapproachingdeadlines,andprovideconcisestatusupdatestothe
  
  Manager.
• Maintaindocumentnamingconventions,filing standards,andversioncontrol;supportadministrativemeetingmaterialsandspecialprojectsasassigned.

• Minimumoftwoyearsofadministrativeexperiencewithintheconstructionindustry,preferablywithageneralcontractor,civil/siteworkcontrac…