Health Department Administrative Assistant

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The Town of Acton is seeking qualified candidates for a full-time Administrative Assistant position for the Health Department with a primary focus on providing clerical support to the Health Department.

Provides daily administrative support for the Health Department by answering general questions via phone and email. Processes employee attendance, payroll, and bills for a bi-weekly warrant for the department. Tracks permit applications in Open Gov from initial submission through review, approval, and completion. Maintains accurate records and update, revise, and manage online permit applications and forms within Open Gov. Uses MUNIS and Excel to process permit fees, prepare and track invoices, record payments, and maintain accurate billing records.

This position will require a basic level of understanding of permitting, licensing and local policies to triage internal and external customer service inquiries in person, on the phone, and electronically. Files and organizes documents and fulfills records requests. May be assigned to prepare inspectional data briefs, meeting agendas, postings, minutes, and related mailings. May be assigned to assist with town-wide customer service (hotline) calls and to provide customer service on behalf of other departments.

Strong organizational and customer service skills are required.

High School diploma or equivalency, plus two (2) years of office or administrative assistant experience. Experience in Microsoft Office Suite.

An Associate’s degree or equivalent in Business-related fields. Advanced computer skills with Microsoft Office Suite, Open Gov, and MUNIS.

Starting pay at H-7: $30.9808 – $33.8535/hour; $57,996.12 - $63,373.70/yr.

The full-time position has access to $425 fitness club reimbursement program (if enrolled in Town Health Insurance plan). Health, Dental, and Vision insurance are just some of our competitive insurance benefits.

First consideration being given to resumes received by November 23, 2026.

Acton is an Equal Opportunity Employer.