Proposal and Marketing Specialist

Overview

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for a Marketing and Proposal Specialist in our Pennington, NJ, Acton, MA or Columbia, MD office. A hybrid work schedule is available for this position at the discretion of the Company. The position will be responsible for working with technical leads and marketing teams to develop compliant, comprehensive, and compelling submittals (proposals and opportunity‑specific statements of qualifications (SOQs)) on a regional or corporate level.

Responsible for coordinating, scheduling, editing, and producing proposals, opportunity‑related SOQs, project descriptions, resumes, and other marketing materials.

Geosyntec is an innovative, international engineering and consulting firm serving private and public‑sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well‑being programs to support you and your family.

To Learn More Visit:

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Primary

Location:

US-NJ-Pennington
Additional Locations: US-MA-Acton, US-MD-Columbia

• Coordinate all aspects of competitive proposal preparation from initial planning through delivery.
• Act on and filter data related to clients, competitors, past, current, and prospective markets, and relevant corporate experience by distributing to technical and marketing leads.
• Prepare and assemble written and visual information for client presentations.
• Lead production of proposals/Statement of Qualifications (SOQs), including compliance with applicable criteria; ensuring win themes are properly presented; editing and graphics; prepare for digital and/or print reproduction and ensure on‑time delivery.
• Maintain scheduling and tracking systems for individual pursuit and proposal elements and update technical/marketing teams on status.
• Assist in developing pursuit plans and client outreach activities ahead of RFP release.
• Identify needed content from team and consultants, integrate onto pursuit platforms (local drives, SharePoint, One Drive, Teams folders) and organize and inform pursuit teams of the organization.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals, and mailing lists.
• Manage the Region's or Branch's procurement platform initiatives (identify platforms e.g., Bid Sync, register accounts, select appropriate categories, monitor email/solicitation details, coordinate with appropriate technical staff for go/no‑go bid opportunities).
• Prepare storyboards for marketing materials and/or submittals, demonstrate writing proficiency.
• Work with technical teams to create compelling and informative content, demonstrating our position as thought leader in focus areas.
• Coordinate and support implementation of targeted marketing campaigns for the branch/region/business development initiative/company as needed (assist with strategy development, approach/method, help identify and/or create campaign materials such as videos, brochures, PDs, etc. and support the debrief of analytics and lead follow‑up).
• Coordinate the development of new material and updates to existing material, with marketing teams, business development initiative teams, and practitioners/subject matter experts.
• Create first draft of news announcements for internal and external posting, as directed; revise & circulate for comment news announcements for internal and external posting.
• Coordinate with practitioners to maintain master resumes, project descriptions, and imagery.
• Maintain and manage content libraries, including prior proposals, boiler plates, and visuals.
• Assist with content…