Operations Specialist Rockaway , NY

Overview

United Charter High Schools is committed to academic excellence in a welcoming, safe school environment. We develop, enlighten and challenge a range of learners to critically and creatively solve problems inside their classrooms, in their communities and out in the world. Through a rigorously structured system of teaching and learning, students advance their understanding of science, math and humanities concepts and master content, knowledge and skills, while project-based experiences spark their civic imagination and appetite for advocacy leadership.

At any of our 7 charter high schools (Advanced Math and Science / Humanities) across the Bronx, Brooklyn and Queens, students receive personalized academic and social emotional support, have access to a range of clubs, sports teams, leadership opportunities and internships, and maintain a focus on college and career readiness.

The Operations Specialist is a vital member of the school Operations Team responsible for supporting non-instructional operations and communications. Reporting to the DSO, the Operations Specialist works directly with the school operations team to help maintain a friendly, safe and professional school environment.

• Front Office Coordination

• Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork. This will include answering phones and interacting with parents.

• Coordinate school-wide communications including mailings and automated calls home.

• Operations Support

• Perform basic accounts payable, accounts receivable functions and per session documentation. Maintain the DOE building permit process including notification to all appropriate parties.

• Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
• Assist the school operations team with planning and executing school events.

• Systems Support

• Support in the manage school-wide daily systems (managing student attendance, tracking the student discipline system)

• Support in the management of absences including record keeping, arranging for substitute teachers, and accounts payable to vendors providing substitutes.
• Manage school maintenance and supply systems
• Management of school calendar and support in compiling information for school wide announcements.

• Summer Responsibilities
• Support with summer school, including but not limited to entry/exit, phone collection, proctoring, and communicating with students/families

• Secondary Job Functions
• Assist with lunch duty, hallway duties, classroom transitions, and dismissal;
  Monitor halls, cafeteria, bathroom access, locker room access and other such spaces as needed

Minimum Qualifications:

• BA or BS; MA preferred
• At least 5 years experience working in an urban school setting, previous charter school experience a plus
• Previous experience working with ATS

Required Knowledge and

Skills:

• Excellent interpersonal and communication skills
• Excellent computer skills, including Microsoft Office, Word, Excel and Access
• Demonstrated success in monitoring accounts receivables and payables
• Experience in record keeping with an attention to detail
• Has the ability to manage multiple tasks and meet tight deadlines

EEO/ADA (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability)

This job description is not a complete statement of essential functions, responsibilities or requirements but represents the minimum level of knowledge, skills, and abilities needed. Management retains the discretion to add or change typical duties at any time and as required. All changes must be reasonable and within the functions of the role.

Salary information:
Competitive salary based on experience. Health, dental, and vision insurance; FSA/HSA; 8% Employer 403(b) contribution;
Opportunities for professional development and growth within the organization.

A career at United Charter High Schools is a commitment to academic excellence.

To apply, follow the application instructions on the posting. This section includes standard fields such as name, contact information, education, and a resume upload as part of the application process.

Voluntary Self-Identification and Disability sections follow for government reporting purposes. Completion is voluntary and confidential. See the posting for details.