Office Manager

Acumed LLC, part of Marmon Holdings (backed by Berkshire Hathaway), is looking for an Office Manager to oversee daily operations at Acumed’s headquarters, ensure a welcoming environment, and provide executive support.

The Office Manager ensures smooth daily operations of Acumed’s headquarters offices—inclusive of facilities, supplies, vendors, mail, catering, and front desk—while supporting executive leaders.

• Oversee daily office operations; maintain a professional, efficient, welcoming environment.
• Serve as primary point of contact for employee office‑related needs; manage supplies, mail distribution, catering, shipping, and vendor coordination.
• Partner with Receptionist for guest and new hire experience, phone coverage, general scheduling, conference rooms, and meeting hospitality.
• Collaborate with Facilities Manager on space needs, focusing on office workflow and employee experience.
• Maintain office policies and procedures; suggest improvements.

• Support executive meetings with agendas, materials, minutes, and follow‑up.
• Assist in drafting/editing reports and presentations.
• Coordinate occasional travel arrangements.
• Maintain confidential records, contracts, and executive‑level files.
• Coordinate logistics for anchor meetings, executive offsites, and meetings.
• Handle confidential, sensitive information with discretion.

• Process vendor invoices, track office supply expenses, ensure proper cost coding.
• Support budget tracking for office‑related expenses.
• Liaise with catering, office supply, and service vendors for quality and cost control.

• Work with the other Office Manager to ensure consistent standards across HQ sites.
• Assist planning and coordinating company events, offsites, and employee engagement programs.
• Provide project coordination support for executive‑led initiatives.

• High school diploma required; bachelor’s degree in business administration, communications, or related field strongly preferred.
• 7+ years of office management or senior administrative support, ideally for senior executives.
• Ability to manage confidential/sensitive information with discretion.
• Exceptional organizational and time management skills; ability to prioritize and anticipate executive needs.
• Strong written and verbal communication skills; drafting professional correspondence, reports, and presentations.
• Proven executive‑level calendar and meeting management experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms.
• Experience managing vendors, office budgets, and purchase orders; ability to track/report expenses accurately.
• High degree of professionalism and executive presence; represent office and leadership to stakeholders.
• Calm, adaptable, solution‑oriented in dynamic environment; work independently and collaboratively with judgment and initiative.

Following receipt of a conditional offer, candidates will be required to complete additional job‑related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to membership in any protected class. If you require any reasonable accommodation to complete your application or recruiting process, please email your request to , including the title and location of the position.