Invoicing Coordinator

Job Summary

The Rentals Invoicing Coordinator is responsible for managing and coordinating the rental of equipment for day-to-day operations. This role involves overseeing the inventory, ensuring timely delivery and return of rental equipment, maintaining accurate records, and providing excellent customer service to internal and external clients.

• Pay: $65K per year
• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, Hospital, Identity Theft, Critical Illness, and Accidentcoverage
• 401K with 4% company match
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

• Invoicing/Accounting Management
  • Maintain rental ticketing/invoicing between different systems
  • Round on any missing tickets from different customers
  • Ensure timely billing/payment by customers
  • Ensure accurate revenue is recorded monthly.
• Order Coordination
  • Process rental requests from clients and internal departments.
  • Track the status of rental equipment and manage return schedules.
• Customer Service
  • Address and resolve any issues or concerns related to rental equipment.
• Administrative Duties
  • Prepare and maintain rental agreements, invoices, and other necessary documentation.
  • Maintain detailed records of equipment usage, billing, and inventory.
  • Generate reports on rental activities and equipment utilization.
• Collaboration
  • Work closely with the operations and finance teams to ensure efficient and effective invoicing and collecting payment.
  • Work with suppliers and vendors to collect invoices in a timely manner and track costs.

• High school diploma or equivalent;
  Bachelor’s degree in a related field is preferred.
• Minimum of 2-3 years of experience in equipment rental coordination, preferably in the oilfield industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and rental management software.
• Knowledge of oilfield equipment and operations is highly desirable.
• Ability to work in a fast-paced and demanding environment.

• Office environment with regular visits to field locations.
• May require overtime and on-call availability to meet operational demands.