Facilities Coordinator

Facilities Coordinator 1

The Facilities Coordinator 1 provides day-to-day support for facilities operations by monitoring performance, coordinating a small team of multi-skilled operatives, and collaborating closely with internal stakeholders and external vendors. This role helps ensure the facility remains safe, efficient, and well-maintained while supporting financial processes, risk management programs, and continuous improvement of facilities services.

Responsibilities

• Provide support in monitoring the performance of and coordinating a small team of multi-skilled operatives to ensure high-quality facilities services.
• Develop and maintain close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors.
• Assist in the management of all contractors on site to ensure they perform to required standards and comply with agreed scope and service levels.
• Support the procurement of vendors and services as needed, following established processes and guidelines.
• Assist with financial processes to ensure all financial management requirements are completed accurately and on time.
• Ensure prompt and accurate creation, tracking, and management of purchase orders in the internal financial management platform.
• Assist with preparation of monthly accrual reports and help monitor finance trackers to support accurate budgeting and reporting.
• Conduct site inspections, assessments, and regular audits, and carry out safety procedures and building procedures, including ad hoc duties and performance measures.
• Assist in the implementation of the property risk management program and support adherence to industry best practice operations.
• Maintain premises in a neat, orderly, and good working condition at all times.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation procedures and incident reporting procedures to ensure timely resolution of issues.
• Provide support for regular management reports and projects as required by leadership.
• Work toward and help achieve Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets for the facility.

Essential Skills

• Ability to work both independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal communication skills for interacting with stakeholders, vendors, and team members.
• Excellent written communication skills for reports, documentation, and correspondence.
• Ability to work well under pressure and adapt to changing priorities.
• Flexibility to handle a variety of tasks and responsibilities in a dynamic environment.
• Strong understanding of Microsoft Word, Excel, and Outlook.
• Clean driving record.

Additional Skills & Qualifications

• Bachelors degree in a related field.
• Experience in facilities maintenance, facilities services, or facility management.
• Experience working with or coordinating multi-skilled operatives and contractors.
• Familiarity with financial processes such as purchase orders, accruals, and finance tracking.
• Experience using internal financial management platforms or similar systems.
• Exposure to property risk management programs, safety procedures, and building procedures.
• Experience supporting disaster recovery or business continuity plans.
• Experience in using Microsoft Office tools for reporting, tracking, and communication.

Work Environment

This role is based on-site in an office facility environment in Suite 800 in Addison, Texas. The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM. The position involves regular interaction with internal stakeholders, landlords, managing agents, and external vendors, as well as coordination of on-site contractors and multi-skilled operatives. You will perform regular site inspections, assessments, and audits to ensure the facility remains neat, safe, and in good working condition.

The role requires frequent use of Microsoft Word, Excel, Outlook, and an internal financial management platform to manage purchase orders, finance trackers, and reports. Virtual interviews are conducted via Microsoft Teams, and employee parking is available. The environment emphasizes safety, adherence to building procedures, and responsiveness to incidents, with established escalation and incident reporting protocols.

Job Type & Location

This is a Contract position based out of Addison, TX.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr individual compensation offered for this…