Personal Assistant to Chairman

Our client is seeking an exceptional Personal Assistant to the Chairman of an established, privately held organization in Addison, Texas. This is a highly visible and trusted position supporting an accomplished business leader whose responsibilities extend across corporate operations, executive relationships, personal commitments, and private interests. We are seeking a sophisticated, highly organized professional who can operate as a true extension of the Chairman.

The successful candidate will anticipate needs, exercise independent judgment, manage complex priorities, and ensure seamless execution of both professional and personal responsibilities.

• Provide comprehensive executive, administrative, and personal support directly to the Chairman.
• Manage a complex, frequently changing calendar involving corporate meetings, board commitments, personal appointments, family activities, and travel.
• Independently assess scheduling priorities and determine which matters require immediate attention, delegation, or rescheduling.
• Anticipate scheduling conflicts and proactively implement solutions.
• Serve as the Chairman's primary point of coordination for time-sensitive requests, meetings, and commitments.
• Prepare daily and weekly schedules, briefing materials, meeting agendas, and relevant background information.
• Coordinate with executive leadership, administrative teams, external advisors, and personal contacts to ensure commitments are executed successfully.
• Monitor outstanding action items and follow up with appropriate parties to ensure deadlines are met.
• Maintain organized records and systems that provide immediate access to important information.
• Protect the Chairman's time while remaining responsive to critical business and personal needs.

• Manage personal appointments, family schedules, errands, and day-to-day administrative needs.
• Coordinate household-related matters, personal services, property maintenance, and vendor appointments.
• Serve as a liaison with household employees, property managers, private service providers, and other individuals supporting the Chairman's personal affairs.
• Oversee administrative matters associated with private properties and other personal interests.
• Assist with personal purchases, special gifts, charitable commitments, and family-related logistics.
• Coordinate with personal accountants and other professional advisors on administrative and financial matters.
• Manage sensitive personal matters with confidentiality, professionalism, and sound judgment.
• Maintain clear boundaries of confidentiality while seamlessly managing both corporate and personal responsibilities.

• Coordinate domestic and international travel, including commercial and private aviation.
• Arrange accommodations, ground transportation, dining, meetings, and special travel requirements.
• Prepare comprehensive travel itineraries with detailed schedules, confirmations, contacts, and contingency plans.
• Coordinate passports, visas, travel documentation, and other logistical requirements as necessary.
• Anticipate potential disruptions, including scheduling conflicts, weather delays, transportation changes, and last-minute requests.
• Coordinate with travel providers, executive teams, and personal contacts to ensure efficient execution.
• Occasionally travel with the Chairman to company locations, conferences, customer meetings, or private events.

• Act as a trusted liaison between the Chairman and senior executives, board members, business partners, family members, private staff, and external contacts.
• Prepare professional emails, letters, presentations, executive summaries, and briefing materials.
• Communicate effectively on behalf of the Chairman while maintaining the appropriate tone and level of authority.
• Recognize sensitive matters requiring discretion or immediate escalation.
• Build productive relationships with internal and external stakeholders.
• Handle confidential information involving business operations, personal affairs, and executive decision-making.
• Maintain a polished and professional presence when interacting with prominent business leaders and guests.

• Coordinate special projects and initiatives assigned by the Chairman.
• Independently manage project timelines, priorities, deliverables, and stakeholder communication.
• Track commitments and ensure…