Commercial Assistant

Commercial Assistant page is loaded## Commercial Assistant locations:
Addlestone time type:
Full time posted on:
Posted 5 Days Agojob requisition :
JR100961

It's fun to work in a company where people truly BELIEVE in what they're doing!
* We're committed to bringing passion and customer focus to the business.
* A new opportunity for a Commercial Assistant role has arisen in Crest Nicholson's South Division based out of their Addlestone division.

As Commercial Assistant part of your responsibility will be to deliver efficient, customer focused, professional administration support to the Commercial department with particular emphasis on the payment of sub-contractors and suppliers

Duties As Below:
** Setup, Account Management, Payment Processing, Support, Documentation, Compliance and Meetings
*** Managing new supplier/subcontractor set ups, collating documents, issuing Framework Agreements and updating expired documents.
* Managing some Subcontractor accounts directly.
* Take the lead role regarding frameworks for new Subbies & Suppliers.
* Ensure all Group Purchasing Agreements, Mandatory Trading Agreements & Group Rebates are always current & complete.
* Have an eye for detail to proofread all documents & ensure consistency & accuracy in documentation (ensuring that all agreements have beginning & end dates & comply with all corporate guidelines).
* Raising subcontractor and supplier orders and submitting invoices/applications for payment and supporting the Input Clerk with release of the payment runs.
* Working closely with Surveyors to ensure all payments are dealt with promptly and ensure that sites can function fully.
* Paying subcontractors.
* Raising BACS/Faster Payment Requests.
* Issuing payment certificates to Subcontractors.
* Managing service bills.
* Sales Extras – Payments/Orders for all sales extras, working out costing for extras and liaising with subbies, any queries help sales.
* In the absence of the Input Clerk, deal with retention releases – (consists of 3 approvals & final account, maybe Agresso, pulling back from profit).
* Bought Ledger – Assist with queries, payments for suppliers.
* Assist with all Finance queries i.e. Refunds, VAT queries.
* Attend CS Meetings as required & pick up all CRM defect orders within 140 days.
** Administrative Support, Communication and Coordination
*** Dealing with queries via telephone and email for the department.
* Develop & maintain professional, effective working relationships with suppliers, subcontractors & internal / external personnel.
* Onesite invites.
* Onboarding plans for new employees into the department by populating with data provided by the Line Manager and liaising with the Executive Assistant.  Once completed issue to new employee 1 week in advance of start date.
* Collect departmental post from facilities and check reception for deliveries and distribute.  Ensure any responses due by the Commercial Director are brought to his attention.
* Deal with incoming calls from main switchboard number and check voicemail area regularly throughout the day.
* Deal with emails received in the South Enquiries mailbox to ensure cleared daily.
* Place stationery and PPE orders for Site offices and Sales suites in the absence of Input Clerk.
* Manage the telephone list for the department with changes and site allocations.  Starters and Leavers dealt with by Executive Assistant
* Manage departmental calendar meetings along with the set business calendar meetings including invites, changes and meeting rooms.  Ensure meeting rooms are ready for meetings
* Greet visitors to the office for the department (notification via email)
* Administrative support to the Commercial Director and Team.
* Diary management for Commercial Director.
* Scheduling diary invites such as the monthly Cost Reviews, Payment Run Timetable, Expenses Timetable.
* Assist with the collating of the Commercial Director’s board papers for the monthly Board Meetings.
* File preparation for meetings, such as the monthly cost reviews.
* Updating subcontractor databases and contact lists, such as the Trades lists and the Out of Hours contact list.
* Manage the Teams holiday, sickness and other absence for Commercial…