Technical Team Administrator

Location:

Addlestone, England, United Kingdom
Job

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us.

By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

Join us as a

As Technical Team Administrator, you will provide comprehensive administrative support to the UK and Dublin teams, ensuring the smooth operation of technical processes. Your role is pivotal in maintaining high standards of safety, quality, and compliance, supporting technical teams and management, and driving continuous improvement across the business.

Main Responsibilities:

• Maintain accurate and up-to-date records, including safety logs, timesheets, and compliance documents.
• Organise and manage files related to employee safety, product safety, quality checks, audits, and regulatory requirements.
• Ensure all technical activities follow company policies and official procedures.
• Help prepare for and respond to internal and external audits.
• Track and report on compliance issues and follow up on corrective actions.
• Support the implementation and monitoring of workplace safety procedures.
• Coordinate and keep records of safety training sessions for staff.
• Report and document any incidents, near-misses, or safety concerns.
• Assist in developing and enforcing quality control procedures to meet industry standards.
• Monitor technical work to ensure it meets quality expectations.
• Support efforts to improve processes and address quality issues.
• Act as a point of contact between technical teams, management, and external inspectors or auditors.
• Share important updates about safety, quality, and compliance with relevant staff.
• Schedule and coordinate meetings, inspections, and training sessions.
• Provide administrative support to all technical staff.
• Prepare regular reports on safety, quality, and compliance performance.
• Analyse data to spot trends, risks, and areas for improvement.
• Help manage technical databases and support with data entry and updates.
• Assist with coordinating technical training and maintaining training records.
• Ensure all certifications and training requirements are up to date.
• Keep documentation on industry codes and standards current, and help teams understand and apply these requirements.

Ideally you will have experience with:

• Previous experience in a technical administration or similar role.
• Excellent customer service skills with both internal and external stakeholders.
• Experience with SAP and database management is highly desirable.
• Proficient in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook).
• Strong organisational and time management skills, with the ability to manage a busy workload independently and as part of a team.
• Experience in construction, services, or related industries preferred but not essential.

• Join our purpose‑driven organization. Help shape an industry in which two billion people rely on our products and services every day.
• Your development matters to us. We help you grow by offering the support you need to develop your skills and access a rewarding and fulfilling career.
• Thrive in a diverse and supportive culture. Through local and global initiatives, we promote a culture of inclusion which celebrates diversity and ensures that everyone feels valued.
• Competitive salary with a discretionary annual bonus
• Company car or allowance (for eligible roles)
• 25 days’ holiday plus bank holidays, and an annual paid volunteering day
• Pension scheme with 6% company contribution
• Enhanced family leave
• Private medical cover with a trusted provider, plus 24/7 virtual GP access
• Employee Assistance Programme offering confidential…