PPM Planner

Key Responsibilities

• Manage Sub contractor ppm schedules, communication with contractors and sites/Operational teams.
• Planning in PPM attendance dates for completion of tasks due in required schedule.
• Liaising with contractors, sites and operational teams to plan ppm tasks.

• Assign PPM work orders in Tririga to the relevant engineer or subcontractor
• Daily liaison with engineering teams
• Raise work orders in Tririga to progress work (corrective maintenance)
• Carry out Goods Receipt Note process as required
• Liaison with local engineering teams to ensure PPM planner is maintained and up-to-date with reference to planned and unplanned absences
• Ensure all PPM schedules are maintained and that work orders are completed in Tririga in line with monthly deadlines
• Log, track and monitor remedial works as required
• Liaise with subcontractors to obtain compliance documentation and upload into Tririga
• Raise PO’s in Coupa for subcontractors (where applicable) and follow the appropriate approval process to carry out work
• Prepare and send out requests for quotations to subcontractors
• Instruct, schedule and coordinate subcontractor visits to site
• Actively manage incoming task queue
• Preparation, download and circulation of management reports as and when required
• Liaise with subcontractors to obtain completion documentation and upload into Tririga
• Book contractors into contract management office ensuring site procedures are followed
• Creation and distribution of weekly/monthly PPM reports for engineering teams and contractors
• Communication with engineering teams and contractors to ensure PPMs are closed in a timely manner

• Work within given guidelines and company processes and procedures
• Familiarisation with relevant customers' environments and contractual requirements
• Understand the importance of the escalation of H&S issues relating to statutory compliance to the relevant manager
• Monitor action and elevate incidents as appropriate to achieve agreed service levels and to keep all relevant parties informed of status and progress of resolution
• Log, handle and actively support in resolving any customer issues and complaint in line with the customer complaint process