Site Project Coordinator

Job Description

Pay Range: $27hr - $32hr

• Collect, organize, and administrate progress reports.
• Support with the creation of progress, site, project, and management presentations
• Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items.
• Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites.
• Track site personnel timesheets and working hours.
• Maintain a track record with table and charts of this information and share with required departments in the business.
• Keep an updated record of Hitachi personnel on site.
• Support the Site team with different reporting needs as may be required
• Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
• Perform general administrative activities and provides backup support for others in case of sick-ness/absence/workload.
• Support/arrange the translation of documents.
• Keep an updated record of the delivery situation.
• Send and receive parcels.
• Administrate site cars and local transportation.
• Administrate Site offices and facilities.
• Introduction of personal on administration and routines.
• Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
• Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personnel and visitors with the home-office Site Resource Coordinators, Travel Coordinators and Project Construction and Commissioning Managers.

• Minimum 5 years of proven experience in administrative tasks, preferably in a construction or project management environment.
• Excellent written and verbal communication skills to effectively interact with team members, suppliers, and contractors.
• Strong organizational abilities to collect, organize, and maintain records, reports, and documentation accurately.
• High level of attention to detail to ensure accuracy in tracking personnel timesheets, working hours, and other administrative tasks.
• Demonstrated capability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.