P-Program Coordinator

Position: P-20 Program Coordinator

Final date to receive applications: Friday, November 21, 2025

PURPOSE OF POSITION:

The P-20 Program Coordinator supports the effective implementation and advancement of preschool through post-secondary education initiatives within the USM’s Academic & Student Affairs unit. This position facilitates collaboration among internal and external partners, contributes to program planning and evaluation, and ensures smooth operational and administrative support across multiple projects. The P-20 Program Coordinator plays a key role in maintaining communication, tracking progress, and supporting events and financial processes to promote educational equity and achievement across the P-20 continuum.

This is a one-year contractual position with the potential for renewal. Occasional weekend work is required.

RESPONSIBILITIES: ABC’s of Student Success Project Support:

• Maintains and updates individual and project-wide tasks and benchmarks by regularly reviewing progress across 11 institutional plans and identifying delays or gaps.
• Assists in preparation of agendas for regular meetings, including meetings of grant partners and advisory council.
• Drafts, reviews, and sends regular communications to grant partners.
• Assists in the preparation and writing of financial and annual performance reports.
• Collects, compiles, and organizes research and data pertinent to student success priorities. Analyzes, summarizes, and communicates this information to share with appropriate officials and leaders at USM institutions and external organizations.
• Assists in searching for, developing, and writing external grant proposals.

P-20 Unit Program Support:

• Assists with the planning and implementation of new or revised programs, procedures, practices, and organization.
• Checks ABCs & MCCE email boxes daily and distributes communications in a timely manner.
• Coordinates agendas and takes official minutes for internal and external P-20 meetings.
• Develops and maintains membership lists.
• Organizes calendars and schedules events.
• Periodically updates social media accounts and websites.

Accounting:

• Receives and submits invoices for payment approval.
• Tracks invoice payments and monitors budget accounts.
• Assists with disbursing grant awards & subawards.
• Provides financial information and accounting data and prepares periodic reports.
• Assists in reconciling financial discrepancies by collecting and analyzing account information.

Event Support:

• Assists with the implementation of workshops and other activities designed for Maryland colleges & universities, Maryland K-12 districts, and collaborators.
• Arranges online or in-person event venues, sets up registration, arranges accommodations, communicates with facilitators and participants, and coordinates any resources needed.
• Provides on‑site support throughout the duration of each workshop and meeting.

Office Support:

• Purchases office goods and supplies.
• Maintains records of goods & supplies ordered and received.
• Schedules deliveries and ensures timely fulfillment of orders.

ANNUAL SALARY:

$65,000-$75,000

MINIMUM QUALIFICATIONS:

Required Education Level/

Certifications:

Bachelor’s degree in education, public administration, social sciences, or a related field.

Required Experience:

• 2 years of experience in program coordination, project management, or administrative support.
• 1 year of experience with budgeting and office bookkeeping.

Required Knowledge/Skills/Abilities:

• Understanding of budget management, budget tracking, and financial reconciliation.
• Understanding of administrative procedures, scheduling, and recordkeeping.
• Excellent communication and organization skills.
• Strong attention to detail and accuracy in handling invoices, budgets, and records.
• Skill in prioritizing tasks and managing multiple responsibilities efficiently.
• Proficiency in Microsoft Office programs, in particular, Word, Excel, and Teams/SharePoint;
  Google Drive; and similar applications.
• Ability to function as part of a team and to work with minimal supervision.

PREFERRED QUALIFICATIONS:

Preferred Education Level/

Certifications:

Master’s degree in education, public administration, social sciences, or a related field.

Preferred Experience:

• Experience in grants…