Special Assistant to Presidents Office

Special Assistant to the President's Office

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Job Title:

Special Assistant to the President's Office
Department:
President's Office
Classification:
Part-Time, Non-Exempt
Supervises: N/A

Reports to:

President and Chief of Staff

Location:

Siena Heights University, Adrian, Michigan

PLEASE NOTE:

THIS POSITION IS ONLY TEMPORARY AND UNTIL JUNE 2026.

Siena Heights University is a Catholic institution founded by the Adrian Dominican Sisters, located in beautiful Adrian, Michigan. With a student population averaging 1,700 undergraduates and 163 graduate-level students, and approximately 300 employees, the university’s mission is "to assist people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all." The team supports the Catholic and Dominican mission inspired by the life and teachings of St.

Catherine of Siena.

The Special Assistant to the President’s Office provides high-level administrative, organizational, and project support to the President. This part-time position (20–28 hours per week) requires exceptional professionalism, discretion, and attention to detail while supporting the day-to-day operations of the President’s Office. The role coordinates schedules, manages communications, supports institutional initiatives, and assists with special projects, ceremonies, and institutional closing efforts.

• Manage and coordinate the President’s calendar, scheduling meetings, appointments, and events with internal and external stakeholders.
• Serve as a point of contact for incoming calls and communications to the President’s Office, ensuring timely and professional responses.
• Prepare, organize, and maintain documents, correspondence, reports, and briefing materials for the President.
• Take accurate and detailed meeting minutes for planning, documentation, and follow-up purposes.
• Provide project management support for special initiatives, including tracking timelines, action items, and deliverables.
• Assist with special assignments and projects for members of the President’s Cabinet, aligned with executive priorities.
• Support planning and execution of special ceremonies, events, and institutional functions.
• Assist with institutional closing efforts, including coordination, documentation, and communication support.
• Maintain strict confidentiality related to the President’s Office, Cabinet discussions, and institutional matters.
• Perform other duties as assigned in support of the President’s Office.

• Bachelor’s degree required.
• Previous experience in an executive administrative, special assistant, or higher-level support role preferred.
• Minimum of 3–5 years of progressively responsible administrative or executive support experience, preferably in support of senior leadership.
• Demonstrated experience in calendar management and high-level coordination.
• Proven experience working in an environment requiring a high degree of confidentiality, discretion, and professionalism.
• Experience with project coordination or project management, including tracking timelines and deliverables.
• Experience preparing meeting materials, agendas, briefing documents, and official meeting minutes.
• Prior experience in higher education, nonprofit, or complex organizational settings preferred.

• Handle highly sensitive and confidential information with discretion and professionalism.
• Strong organizational and time-management skills, prioritizing multiple responsibilities.
• Manage calendars, scheduling, and executive communications effectively.
• Attention to detail, excellent written and verbal communication skills.
• Work independently while collaborating effectively with senior leadership.
• Proficiency with standard office technology and software (e.g., Microsoft Office, Google Workspace, calendaring tools).
• Flexible, adaptable, and professional demeanor with strong problem-solving skills.
• Passion for the institution’s mission and consistent demonstration of mission, vision, and…