Administration & Tender Coordinator

Coordinator

We are currently seeking a highly organized and proactive Administration & Tender Coordinator to join our team in Kuwait. This role is critical in supporting our commercial and operations functions, particularly in handling tender submissions, document control, and administrative coordination for major clients such as KOC and KNPC.

• Maintain and update the master tender list and tender participation tracker.
• Download, organize, and manage tender documents from client portals (KOC, KNPC, etc.).
• Coordinate internal documentation and approvals for timely tender submissions.
• Submit online and offline tenders in compliance with client requirements.
• Track and manage all bank guarantees (PBGs / IBGs), including expiry and release coordination.
• Maintain organized filing systems for all company documents (hard and soft copies).
• Follow up on outstanding invoices and support payment tracking.
• Coordinate document signatures and communication between departments.
• Prepare official letters, reports, and meeting minutes.
• Handle correspondence with clients and internal teams.

• Minimum 3–5 years of experience in administration, tender coordination, or document control.
• Experience with KOC / KNPC tendering systems is highly preferred.
• Strong organizational and time management skills.
• High attention to detail and ability to meet deadlines.
• Proficiency in MS Office (Excel, Word, Outlook).
• Good communication skills in English (Arabic is an advantage).

• Experience working in oil & gas, contracting, or industrial supply companies.
• Familiarity with government tender procedures in Kuwait.

• Professional working environment.
• Opportunity to grow within a structured organization.
• Competitive salary based on experience.

If you meet the above requirements and are interested in joining our team, please submit your CV to