Billing Coordinator - Finance - Admin

Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Withum empowers clients and our professional staff with innovative tools and solutions to address their accounting, tax and overall business management and operational needs. As a US nationally ranked Top 25 firm, we recruit only the best and brightest people with a genuine passion for the business.

Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, easy to work with a sense of purpose and caring for their co-workers and whose mission is to help our clients grow and thrive.

But our commitment goes beyond our clients as we continue to live the  Withum Way , promoting personal and professional growth for all team members, clients, and surrounding communities.

Job summary:

Assist with generating invoices to the firm’s clients for services performed weekly. Assist the A/R team with client inquiries, revised invoices and account reconciliations.

Primary Job Duty:

Respond to client inquiries regarding receivable balances and billing discrepancies.
Assist with weekly invoicing for various partners within the firm.
Analyze WIP balances and make necessary reclasses and adjustments.
Prepare and present invoices for issuance for partner approval.
Revise invoices as requested by partner/billing managers.
Issue and distribute approved invoices.
Provide office management weekly report of billing for their cost center.
Update/maintain client billing account data, addresses, contacts, etc.
Perform client job clean maintenance and rollovers as needed.
Load engagement letter data into practice management software.

Requirements:

Graduation in Commerce/Business Management
2 to 5 years accounting practice billing & invoicing experience
Strong excel skills (vlookup, pivot tables, formatting, sorting, sum, etc)
Ability to clearly communicate with partner team
Organized, attention to detail and multi-tasking skills a must
Customer service oriented
Data entry skillset
Ability to calculate and reconcile
Ability to meet daily, weekly, monthly deadlines
Candidates from consulting background preferred

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Withum will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran.