Executive Assistant

We are seeking a proactive and highly skilled  Executive Assistant  to support the US President of our design and development agency. This role is essential in managing day-to-day administrative operations, facilitating communication across global teams, and contributing to the company’s overall efficiency and growth. The ideal candidate is a detail-oriented multitasker with exceptional organizational and critical thinking abilities.

Working Hours:

6:00 PM IST to 3:00 AM IST

Key Responsibilities
Documentation & Organization
Maintain a well-organized system for company documents and records.
Prepare, edit, and format reports, presentations, and other business documents.

Inbox Management
Monitor and manage the President’s email inbox.
Prioritize, respond to, and delegate email communication as needed.

Calendar Management
Plan and coordinate daily and weekly schedules.
Organize meetings, appointments, and ensure optimal use of the President’s time.

Meeting Support
Develop meeting agendas, take comprehensive notes, and prepare follow-up reports.
Coordinate meetings across time zones and ensure timely communication.

Communication
Review and draft email communications on behalf of the President.
Maintain professionalism and confidentiality in all correspondence.

CRM & Data Management
Organize and update internal CRM systems accurately and consistently.
Ensure data integrity and follow-ups on action items.

Task Prioritization & Execution
Assist in identifying and prioritizing urgent tasks.
Anticipate needs and proactively resolve issues.

Desired Skills
Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role.
Proficiency in CRM software and MS Office Suite.
Strong organizational, multitasking, and time-management skills.
Excellent verbal and written communication.
Attention to detail and the ability to manage confidential information with discretion.
Experience in the web design or service industry is a strong advantage.

Nice to Have
Working remotely across international teams and time zones.
Experience supporting C-level executives or senior leadership.
Familiarity with project collaboration tools (e.g., Notion, Slack, Trello, etc.).