Executive Purchase

Role Objective:
A key objective of this position is to ensure efficient, cost-effective, and compliant procurement of materials and services by managing the end-to-end purchase process, vendor relationships, and contract administration while maintaining adherence to quality, regulatory, and organizational standards.

Desired Candidate Profile :
Bachelor’s degree in Commerce, Science, Engineering, or Supply Chain Management.
1 to 3 years of relevant experience in procurement, preferably in pharmaceutical, medical device, or regulated manufacturing industries.
Working knowledge of procurement systems such as SAP ERP.
Strong understanding of sourcing, vendor negotiation, and contract management.
Familiarity with regulatory and quality standards applicable to the medical device or healthcare sector.

Good analytical , documentation, and communication skills.

Role & Responsibilities:

1. PR to PO Execution
Process Purchase

Requisition s (PR) to Purchase Orders (PO) in SAP within defined timelines for contracted materials across multiple locations.
Ensure accurate documentation and tracking of PO to Goods Receipt Note (GRN).
Float Requests for Quotations (RFQs) for non-contracted materials, obtain quotations, prepare Comparative Statements (CS), and conduct commercial negotiations.
2. PR/PO Monitoring & MIS
Monitor open PRs and POs on a weekly basis and coordinate with concerned departments to close pending requirements.
Prepare and submit Management Information System (MIS) reports to the Head of Department.
Float inquiries related to new product development and alternate vendor sourcing.
3. Procurement of Technical & Regulated Materials
Manage procurement of production tooling, consumables, medical-grade chemicals, engineering items, laboratory materials, maintenance spares, and validation-related materials.
Ensure all procured materials comply with applicable regulatory and quality standards.
4. Cost Optimization & Savings Reporting
Identify cost-saving opportunities through vendor negotiations and alternate sourcing strategies.
Prepare and present monthly savings reports.
5. Vendor Management & QMS Compliance
Support supplier onboarding, qualification, and performance evaluation processes.
Monitor vendor performance in line with Quality Management System (QMS) requirements.
Maintain supplier documentation, credentials, and audit records.
6. Invoice Processing & Reconciliation
Submit supplier invoices to the Accounts department for timely processing and payment.
Conduct quarterly supplier reconciliation and resolve discrepancies.
7. Contract Management
Prepare, review, and manage service contracts related to laboratory chemicals, calibration, validation, maintenance, housekeeping, electrical services, and consumables.
Ensure contracts meet internal compliance and regulatory requirements.
8. Commercial & Operational Orders
Release and manage procurement orders related to marketing, trading, operational, and other business requirements.
9. Advance Payment & Financial Tracking
Monitor advance payments and ensure timely closure as per finance records and company policies.
10. Logistics Coordination
Plan transportation for material pickup and coordinate with internal stakeholders for timely dispatch.
Generate E-Way Bills and ensure compliance with statutory and transportation regulations.

Functional Skills Required
Procurement and sourcing techniques
Vendor negotiation and cost analysis
Contract drafting and management
Inventory and supply chain coordination
Regulatory and compliance awareness
MIS reporting and documentation
ERP systems and procurement tools

Behavioral Skills Required
Strong analytical and problem-solving ability
Attention to detail and accuracy
Effective communication and interpersonal skills
Time management and prioritization
Team collaboration and stakeholder management
Integrity and ethical decision-making

Biotech is an Equal Opportunity Organization promoting diversity while ensuring no discrimination on any ground, including gender, race, religion, age, sexual orientation, disability, etc.