Administrative Assistant Aiea

Express Employment Professionals is seeking an experienced Administrative Assistant for a temporary full-time opportunity with a respected Hawaii organization. This position is ideal for candidates with experience in administrative support, office coordination, purchasing, inventory management, accounts payable support, and vendor communications
.

This assignment offers the opportunity to work in a professional office environment supporting facilities and operations functions while utilizing strong organizational, customer service, and Microsoft Office skills.

• Position: Administrative Assistant
• Job Type: Temporary Full-Time
• Location: Aiea, HI
• Pay: $19.00 per hour (higher pay may be considered based on experience)
• Duration: Immediate opening; assignment expected to last up to 6 months
• Schedule: Monday-Friday, 9:00 AM - 6:00 PM
• Occasional early morning team meeting (approximately once per month)

• Maintain electronic filing and document management systems
• Schedule meetings and coordinate calendars
• Prepare meeting notes and maintain administrative records
• Draft internal communications and correspondence
• Update company information systems and shared resources
• Coordinate travel arrangements as needed
• Provide reception and front desk support when required

• Process purchase requisitions and purchase orders
• Review and track vendor invoices
• Submit invoices for payment processing
• Monitor outstanding invoices and assist with vendor follow-up
• Support vendor onboarding documentation including W-9 forms and supplier records
• Maintain project tracking reports, spreadsheets, and budget-related logs

• Monitor inventory levels and supply needs
• Order office supplies, maintenance materials, housekeeping products, and operational equipment
• Track organizational assets, equipment, uniforms, and key inventories
• Maintain inventory records and support inventory audits
  
  Assist with department projects and operational initiatives

• High School Diploma or equivalent
• Minimum two (2) years of office or administrative experience
• Minimum two (2) years of customer service or public-facing experience
• Proficient with Microsoft Word, Excel, and Outlook
• Strong written and verbal communication skills
• Ability to manage multiple priorities and maintain attention to detail
• Strong organizational and time-management skills

• Three (3) or more years of administrative support experience
• Experience processing invoices, purchase orders, or vendor paperwork
• Experience with purchasing, inventory control, or supply management
• Experience supporting facilities, operations, construction, logistics, healthcare, or related departments
• Advanced Microsoft Office skills, particularly Excel

Qualified candidates must be able to successfully complete:

• Drug screening
• 7-year criminal background check
• OIG/GSA screening
• Current TB clearance meeting client requirements
• Additional onboarding documentation as required