Administrative Assistant​/Receptionist

Fraserway RV is Canada’s largest vertically integrated RV Company. We are industry leaders in selling, servicing and renting recreational vehicles throughout Canada and as a team do everything possible to ensure our customers’ vacation dreams are realized.

We have an opportunity for you to join our team in  Airdrie , AB Dealership  as our  Full Time Administrative Assistant/Receptionist.  We are looking for a conscientious, highly motivated and career-minded individual, with a passion for Customer Service. The successful candidate must be able to work autonomously and efficiently, have strong communication and relationship building skills, and will be outgoing and approachable personally.

Working closely with the General Manager, all departments, you will be responsible for the administrative functions of the dealership, including:

Responsibilities

Liaising with head office Accounting and Payroll departments

Answer telephone and electronic enquiries and relay telephone calls and messages;

Open and distribute incoming regular and electronic mail and other material;

Coordinate flow of information internally and with other departments and organizations;

Review/screen all invoices for the dealership and building maintenance. Verifying expenses with department managers and preparing documents for GM review and approval

Review/screen all company Master Card statements, tracking gas card statements and preparing for GM review and approval

Review and maintenance of files and completion of audit for regulatory components

Screen all GM calls and provide support with customer issue

Taking meeting minutes, preparing agendas and minutes for distribution

Travel – Prepare itinerary and documents for GM to travel

General day to day administrative support to GM

AND/OR – Adhoc duties as assigned by the GM

Reception

Supervise reception and schedule & support reception role when PT staff not scheduled

Responsible for training and procedures

Maintain reception manual and keep up to date on policies and procedures

Review and approve supply orders processed by reception

Support staff on day to day basis

Building Maintenance

Coordinate annual inspections and notify staff

Review prices, services and contracts annually

Community Events Coordinator

Hire and train events team

Work with GM and marketing on scheduling which events the team will support

Promotion and Event coordination with the various departments and committees

People & Culture

Assist in paperwork for on-boarding new employees

Coordinate computer and office set up for new hires; ordering business cards, etc.

Assisting department managers with the timely completion of payroll approval using Employee Tracker

Active member in the Joint Occupational Health & Safety Committee and involved in workplace injury overview

First Aid attendant (an asset or willing to take certification)

Qualifications:

Proven experience as an Administrative Assistant in a fast paced, high volume workplace

Intermediate proficiency using MOS (Outlook, Excel, Word and PowerPoint)

Outstanding communication and interpersonal skills

Ability to handle data with confidentiality

Good organizational and time management skills

In addition to becoming part of an exceptional team, we also offer:

Competitive wages

Company paid & Extended Health and Dental Benefits

Dependent Life Insurance and Long-Term Disability Benefits

Access to our company matching RRSP plan.

RV Rental Discounts for staff

Employee Bursary Program

Company Matching World Vision Child sponsorship program.

We thank all candidates for applying; however, only those selected for an interview will be contacted.

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