Management Team Secretary

About The Organisation

NHS Lanarkshire is proud to serve 655,000 people across rural and urban communities in both North and South Lanarkshire. Our organisation is comprised of Acute Services, Corporate & Property & Support Services, and the North and South Lanarkshire Health and Social Care Partnerships that provide integrated primary healthcare and social care services.

To ensure an efficient and effective support service by providing a comprehensive confidential secretarial and administrative service across the whole range of the Management Team remit.

• Create and maintain databases for a variety of management team information requirements including absence management and local training data.
• Produce reports on a regular basis to inform the management team in its delivery of performance management objectives.
• Access the Management Team e‑mail system to enable prioritisation and redirecting or actioning as required, which entails a high degree of confidentiality.
• Provide support to a wide range of meetings including arranging facilities/venues, preparing agendas and distributing supporting papers to participants. Attend internal and statutory meetings to record formal minutes and distribution of notes and relevant papers to internal and external members, following up on action points as required.
• Provide admin support when required to the wider Maintenance Team.

• Professional qualification such as an HNC in a relevant discipline (Business Administration/Secretarial Studies/Public Administration) or equivalent prior experience in a secretarial role.
• Well‑developed interpersonal skills in customer care.
• Excellent communication skills.
• Good organisational and planning skills.
• A full UK/EU/EEA driving licence.

• Annual Leave – 35 days including public holidays.
• Generous NHS pension scheme.
• Annual incremental salary progression.
• Paid sick leave increasing with length of service.
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent – regardless of race, disability, gender, sexual orientation, or care experience. Care‑experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.