Administrative Assistant

POSITION OVERVIEW

This role is located at our Durham Centre location in Ajax. It provides administrative support and helps to ensure smooth day‑to‑day operations of the office, reporting directly to the Regional Director, Operations – East GTA team.

• Assisting the Property Management team with administrative work and providing coverage when needed.
• Greet tenants, contractors, and visitors and be the first point of contact for their inquiries.
• Perform administrative tasks, including answering phones, mail pick‑up, scheduling and receiving deliveries, and setting up meetings.
• Update the site contact and insurance information database for all tenants, ensuring the information is kept current and accurate.
• Update the site contractor information database and collect their insurance and WSIB information.
• Create memos and other internal communication.
• Create purchase orders (POs), process cheques and EFTs, update invoices, and track payments to vendors as required.
• Assist in onboarding new tenants.
• Assist with tenant events.
• Maintain the kitchen and washroom areas and purchase perishable supplies.
• Purchase office supplies as required.
• General filing and maintenance of files.
• Log and maintain lost and found.
• Ensure the office is open and readily accessible on schedule, maintaining coverage.
• Other duties/projects as required.

• Minimum 1 year experience in an administrative role.
• Proven verbal and written communication skills.
• Proficient in Word, Excel and Outlook.
• Proven organizational skills and ability to meet deadlines.
• Detail‑oriented.
• Exceptional customer service skills.
• Able to work both independently and as part of a team.

$51,500 - $71,000 a year. The base salary range reflects compensation for candidates at varying levels of experience and proficiency. The salary will be determined based on the successful candidate’s relevant competencies, including skills, experience, education, and our teams’ requirements.

This role is eligible for participation in the company’s bonus program.

Benefits include an extensive health and benefits program, a comprehensive retirement program, flexible work hours, professional growth and development opportunities, paid time off, parental leave top‑up, and additional perks such as employee discounts and community initiatives.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work. We welcome applications from all candidates and provide accommodations for people with disabilities.