Administrative Assistant

Position Overview

This role is located at our Durham Centre location in Ajax. The position provides administrative support and helps ensure smooth day‑to‑day operations of the office, reporting directly to the Regional Director, Operations – East GTA team.

• Assist the Property Management team with administrative work and provide coverage when needed.
• Greet tenants, contractors and visitors and serve as the first point of contact for their inquiries.
• Perform administrative tasks including answering phones, mail pick up, scheduling and receiving deliveries, and setting up meetings.
• Update the site contact and insurance information database for all tenants, ensuring that the information remains current and accurate.
• Update the site contractor information database and collect their insurance and WSIB information.
• Create memos and other internal communications.
• Create purchase orders, process cheques and EFTs, update invoices, and track payments to vendors as required.
• Assist in onboarding new tenants.
• Assist with tenant events.
• Maintain the kitchen and washroom areas and purchase perishable supplies.
• Purchase office supplies as required.
• General filing and maintenance of files.
• Log and maintain lost and found records.
• Ensure the office is open and readily accessible on schedule and maintain coverage.
• Perform other duties and projects as required.

• Minimum 1 year experience in an administrative role.
• Proven verbal and written communication skills.
• Proficient in Word, Excel and Outlook.
• Proven organizational skills and ability to meet deadlines.
• Detail‑oriented.
• Exceptional customer service skills.
• Able to work both independently and as part of a team.

$51,500 - $71,000 a year.
The base salary range reflects compensation for candidates at varying levels of experience and proficiency. The salary will be determined based on the successful candidate’s relevant competencies, including skills, experience, education, and our teams’ requirements.
The listed salary range does not include bonus and other total rewards. This role is eligible for participation in the company’s bonus program.

• Health and dental benefits starting on day one, healthcare and wellness/lifestyle spending accounts, employee family and assistance programs, virtual healthcare services, and other resources supporting overall well‑being.
• Retirement program includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.
• Work/life balance: flexible work hours, an extra‑long weekend with Rio Can Cares Day, and half days before every long weekend in the summer.
• Professional growth opportunities: continuing education reimbursement, mentorship and leadership development programs, on‑demand online learning, and cross‑functional training.
• Additional perks: paid time off, parental leave top‑up, employee discounts, referral and recognition programs, year‑round community initiatives, committees, and social events.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. Rio Can welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.