Project Administrator

Ajax, ON, CA

Reporting to the Division Manager, the Project Administrator provides essential administrative and operational support to project teams, ensuring the accurate coordination of project documentation, billing processes, scheduling, and data management.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Location: Ajax office

What You'll Do Here:

• Collect and organize timesheets on a weekly basis; track tasks and hours for billing purposes then verify and organize for payroll
• Populate backup billing spreadsheets, and complete billing spreadsheet for month‑end
• Assist with scheduling with Project Coordinators, Supervisors and Project Managers;
  On‑Call Calendar and updating call service of changes
• Create and manage an organized database of historical project data
• Manage new customer setup methodically and confidentially
• Prepare and submit reports as required
• Various and ad‑hoc administrative tasks within office requirements

What You Bring to the Team:

• Post‑secondary education preferred
• Must possess 2+ years of office‑related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required
• Intermediate level of computer skills in MS Word and MS Excel
• Experience with SAP is an asset
• Strong communication skills, ability to deal tactfully with employees, visitors and customers
• Must be a team player, be able to work independently and prioritize workload
• Strong work ethic and exceptional organizational skills
• Ability to work well under pressure
• Ability to work well autonomously and within a team environment

Vacancy:
Replacement

Salary Range: $45k - $60k

Individual pay is determined based on several factors such as work location, education, experience and unique skills.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.