Executive Assistant at University of Waterloo

Become the vital support for the Director in the Faculty of Mathematics at the University of Waterloo. Your efficient administrative skills will drive excellence in academic leadership and operations.

As an Executive Assistant, you will manage the day-to-day functions of the Director’s Office, coordinating various faculty processes. This full-time role involves extensive interaction with faculty, staff, and students, providing crucial support for appointments, hiring, and correspondence management.

Key Responsibilities:

• Provide comprehensive executive assistance to the Director

• Manage hiring and promotion processes for faculty

• Arrange meetings and draft correspondence for the Director

• Supervise Customer Service Coordinator and Administrative Assistant

• Ensure effective communication with internal and external stakeholders

Requirements:

• 5+ years in administrative support, preferably academic

• Experience with faculty hiring and promotion policies

• 3+ years of supervisory experience

• Strong analytical and problem-solving skills

• Familiar with financial and human resource processes

Utilize your organizational and interpersonal skills to enhance the Director's effectiveness at the University of Waterloo.