University Department Administrative Assistant

Support Mechanical and Mechatronics Engineering at the University of Waterloo through reception, administration, and organized daily operations. This full-time temporary position offers a student-centered service environment.

The Department Assistant provides administrative and operational support within MME. You will respond to inquiries, coordinate departmental services, and maintain accurate records. The work includes meeting support, website updates, supply coordination, and communications.

• Answer telephone, email, and office visit inquiries
• Direct individuals to appropriate staff, offices, or resources
• Coordinate mail, supplies, keys, printing, and copying
• Schedule rooms, equipment, meetings, seminars, and events
• Update website content and department monitor announcements

• One to two years administrative, clerical, or reception experience
• Post-secondary degree or diploma preferred
• Excellent oral and written communication skills
• Strong organization, logistics, judgment, and problem-solving abilities
• Intermediate Microsoft Office Suite and Adobe Acrobat proficiency

Apply administrative coordination, reception, communication, and organizational skills supporting MME operations at the University of Waterloo.