Director of Finance, IT & Facilities

Position: Job Description: Director of Finance, IT & Facilities
Job title: Director of Finance, IT & Facilities
Department: Core
Reports to: Executive Director Location: Primary Office Location, Ajax, Oshawa
Final date to receive applications: Monday December 29, , 4:00 pm
Job purpose

CDCD is seeking a strategic and hands-on Director of Finance, IT and Facilities to provide strategic and operational leadership for the organizations financial, information technology functions and oversee physical facilities. This role ensures responsible stewardship of financial resources, strong internal controls, regulatory compliance, and effective, and secure use of technology to support the CDCDs mission and programs.

The Director will oversee all aspects of financial planning, accounting, compliance, grant and contract management, payroll, and IT infrastructure. The successful candidate will be a trusted advisor to the Executive Director.

Company Overview
Duties and responsibilities

Using client-centered, anti-oppression, anti-racism, trauma-informed, gender-based analysis plus+ and strength-based approaches, build relationships and establish rapport with existing community partners, vendors, landlords, clients and staff.

Maintain confidentiality and privacy protection measures for all community partners, landlord, vendors, staff and clients.

Promote a high-functioning teamwork environment that is inclusive, harmonious, cooperative, efficient and productive.

Participates in promoting a positive workplace culture through agency committee membership and departmental activities.

Finance & Accounting

Lead the development, monitoring, and reporting of the annual agency operating budget, program budgets, and long-term financial plans.

Support Executive level financial planning and policy development

Oversee all accounting operations, including Accounts payable, Accounts recievable, payroll, bank reconciliations, month-end and year-end closings.

Lead preparation of financial statements, analysis and reports, and presentations for the Executive Director, Board, Audit Committee and funders.

Ensure compliance with funder requirements (municipal, provincial, federal, and charitable), CRA regulations, and accounting standards for non-profits.

Manage cash flow, investments, and banking relationships.

Lead annual audit and liaise with external auditors.

Develop and enforce strong internal financial controls, protocols and procedures.

Provide financial analysis and insights to support strategic decision-making and program sustainability.

Grants, Contracts & Reporting

Oversee financial aspects of grant proposals, contract negotiations, and funding agreements.

Support grant budgeting, reporting, and cost allocation

Ensure accurate financial reporting to all funders within specified deadlines.

Monitor funding budgets and ensure compliance with spending guidelines.

Information Technology

Develop and oversee the organizations IT strategy in alignment with funder requirements, program and operational needs

Manage relationships with IT vendors and service providers.

Oversee system upgrades, integrations, and digital transformation initiatives

Establish IT policies and procedures to support staff productivity, cyber security awareness and IT compliance standards.

Facilities Oversight

Build and manage relationships with new and existing external vendors contractors, stakeholders and partners

Manage space planning, renovations, maintenance of facilities

Approve purchases of equipment, supplies and services

Key Operational Advisory & Support

Serve as a key advisor to the Executive Director

Write and submit reports to the ED in all matters of importance

Maintain control and streamline diverse operational processes, ensuring smooth organizational functioning

Design and implement operational strategies, plans and procedures

Set comprehensive goals for agency performance and growth initiatives

Assist ED in fundraising ventures

Perform other related tasks as assigned

Senior Leadership & Collaboration

Supervise, mentor, and develop team members

Partner with program managers to support data-driven decision-making

Identify opportunities to improve efficiency, automation, and cost-effectiveness

Qualifications

Bachelors degree in Finance, Accounting, Business Administration, or a related field. Masters degree is an asset

7-10+ years of progressive financial management experience, preferably in the non-profit or public sector.

Demonstrated experience overseeing IT operations, facilities, systems, and strategy.

Strong knowledge of fund accounting, grant management, donor management systemsand compliance for charitable organizations.

Demonstrated leadership and staff management experience

Strong communication, analytical, and organizational skills

Additional Requirements

CPA, CMA, or similar financial certification

Relevant IT or project management certifications are a plus

APPLICATION PROCESS
:
Applicants are requested to submit their resume and a cover letter stating salary expectation, while outlining their strengths, experience and aptitude to fulfill the position…