Project Sales Coordinator & Office Administrator

Job Description:

AQUA ONE STEEL & ALUMINUM (S.P.S - L.L.C)

(Sister Concern of Mastic Building Materials Trading LLC)

We are looking for a well-experienced Project Sales Coordinator cum Office Administrator to join our team. The ideal candidate should have strong practical experience in a similar role and should be capable of independently handling day-to-day responsibilities in coordination with project and site requirements.

The candidate should have good knowledge and practical experience in the following areas:

• Project Sales Coordination – Handling project-related sales inquiries, quotations, follow-ups, orders, and customer coordination from inquiry to delivery.
• Quotation & Tender Preparation – Preparing quotations, BOQs, price comparisons, revisions, and commercial offers based on project requirements and specifications.
• Project & Site Coordination – Coordinating with clients, consultants, contractors, site engineers, and internal teams to understand and follow up on project requirements, drawings, specifications, quantities, and delivery schedules.
• Technical Product Knowledge – Good understanding of steel and aluminium fabrication, building materials, drainage products, manhole covers, gratings, access hatches, linear drains, and other project-related products is preferred.
• Reading Drawings & Specifications – Ability to understand basic architectural, structural, MEP, and shop drawings
  , specifications, dimensions, BOQs, and project requirements.
• Client & Contractor Follow-up – Regular follow-up with existing and potential customers regarding inquiries, quotations, approvals, purchase orders, deliveries, payments, and pending requirements.
• Purchase Orders & Sales Orders – Preparing and coordinating LPOs, sales orders, proforma invoices, delivery notes, invoices, and other sales documentation
  .
• Material & Delivery Coordination – Coordinating with the warehouse, fabrication team, suppliers, drivers, and customers to ensure materials are prepared and delivered/collected as scheduled.
• Document Control – Maintaining proper records of quotations, LPOs, invoices, delivery notes, technical submittals, approvals, correspondence, and project-related documents.
• Technical Submittals & Approvals – Preparing and following up on material submittals, product datasheets, compliance documents, samples, technical documents, and consultant/client approvals
  .
• Email & Business Correspondence – Good ability to prepare professional emails, quotations, follow-up letters, payment reminders, and other business correspondence.
• Microsoft Office – Good working knowledge of Microsoft Excel, Word, Outlook, and PDF/document management
  . Strong Excel skills will be an advantage.
• Office Administration – Handling general office administration, filing, document organization, customer records, coordination, and day-to-day administrative tasks.
• Sales & Payment Follow-up – Following up on outstanding quotations, confirmed orders, deliveries, invoices, and pending payments in coordination with the accounts team.
• Communication & Coordination Skills – Strong communication and interpersonal skills with the ability to coordinate effectively with clients, contractors, consultants, suppliers, warehouse staff, drivers, and internal management
  .
• Independent Working Ability – Must be capable of independently handling assigned projects and sales coordination activities
  , prioritizing tasks, and completing work within required timelines.
• UAE Market Experience – Previous experience in the UAE building materials, construction, steel/aluminium fabrication, or project-supply industry will be preferred.
• Driving License – A valid UAE driving license would be an advantage, particularly for occasional project/site visits and customer meetings.

Requirements: