Temp. Secretary

Work Mode: On-site

Date Posted: 1 October 2026

Job Reference/: 540

Job Description / Role:

Ajman University is seeking a Temporary Secretary to provide administrative support. The role reports to the Dean and involves working in a typical interior office environment.

Key Responsibilities:

• Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.
• Open and route incoming mail; distribute correspondence and other material to college staff/faculty.
• Perform a variety of routine typing assignments as appropriate to the position.
• Use various computer applications to prepare basic email correspondence, enter data, and print letters, labels, reports, and presentations.
• Copy and/or duplicate materials as requested; may oversee the day-to-day operation of document photocopying.
• Establish, maintain, process, and/or update files, records, and/or other documents.
• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Make orders, manage stock, and distribute office supplies.
• Run various routine errands, as required, for the unit/college.
• Perform miscellaneous job-related duties as assigned.

Experience

Required:

• 1-3 years of experience related to the secretarial field.

Education

Qualifications:

• Bachelor’s degree in business administration, Public Administration or related field.

Skills Required:

• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Skill in the use of operating basic office equipment.
• Record maintenance skills.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.

Employment / Job Type: Part Time

Nationality: Any Nationality

About the Company:

A private university in the UAE offering undergraduate and postgraduate programmes across engineering, business, health sciences, law, media, architecture and humanities. It combines teaching with research and community engagement, employing academic and administrative staff.

Company Industry: Higher Education

Department /

Functional Area:

Dean’s Office

Closing Date: Not mentioned (apply as soon as possible)