Accountant II - Purchasing

Job Opportunity

We are seeking to hire an Accountant II – Purchasing to join our Finance Team. The role involves complex accounting and administrative tasks such as accrual accounting, expense monitoring, recording daily transactions, monthly reconciliations, and supply/inventory tracking. The accountant will oversee the purchase of all items for the agency—including office supplies, business machines and equipment, maintenance supplies, office furniture, bus tickets, and other items as needed—within agency guidelines and policies.

They will obtain competitive bids for vendors, establish vendor accounts, and process vendor paperwork and contracts for CFO approval. The accountant will also apply cash receipts and payor payments to the appropriate accounts receivable accounts and serve as backup for other accounting staff within the department.

• Participate in daily accounting tasks within the department and will be assigned areas of responsibility as part of the department team.
• Complete purchase requisition request daily and purchase and maintain inventory on high usage items for daily operations of business.
• Serve as department backup for Accounts Receivable including input of cash receipts and deposits. Produce financial reports and post to general ledger accounts.
• Assist in filing and maintaining clerical records and reports pertinent to the organization’s financial needs.
• Ensure actual procedures fall within CSS Policies and procedures and within accounting principles, with appropriate approvals and budget constraints.
• Prepare cash requirement report based upon outstanding payables and cash flow.
• Develop and maintain expense tracking document per vendor contracts and serve as backup for company mileage processing on a monthly basis.
• Research and resolve problem accounts in a timely manner, and communicate with outside vendors as needed.
• Responsible for all purchase tracking:
  Receive items and coordinate delivery to appropriate party.
• Participate in Monthly and Yearly General Ledger Closing Procedure—including reconciliation of bank statements, amortization of prepaid expenses, recording of accrued expenses, depreciation of assets, and other items as required by department.
• Assist in preparation of monthly and/or quarterly account reconciliations and perform various analyses of financial statement accounts to ensure completeness and accuracy.
• Work closely with other finance team members supporting efforts of the department and communicate with other departments throughout the Agency on behalf of the Accounting and Finance Department.
• Perform grant packet completion and grant tracking for specific grants assigned.
• Recommend and maintain accounting practices to ensure accuracy and reliability of data necessary for reporting and business operations.
• Identify issues and recommend systems improvements to Controller or CFO.
• Work within established policies and procedures, choose among processes and work methods most suitable to the situation, plan and arrange own work, and consult on difficult or unusual situations with the Controller or CFO.
• Maintain confidentiality of sensitive information.
• This position is full-time (40 hours a week) working normal business hours.

• Minimum of a Bachelor’s Degree with a major in Accounting or Finance, or an Accounting Associate’s Degree with at least 10 years of experience in an accounting role.
• At least 5 years of experience in accounting and one year of purchasing and/or accounts payable processing.
• Great Plains Software and Microsoft Excel proficiency preferred.
• Working knowledge of accounting theories, practices, and accepted office procedures.
• A deeply held belief in CSS’s recovery‑centered mission.
• Ability to perform a volume of numerical detail work with speed and accuracy.
• Knowledge of accounts payable, general ledger, and bank and credit card reconciliations.
• Excellent organizational, attention to detail, and communication skills.
• Ability to work in a team environment.
• A willingness to cross‑train and remain flexible to help the department.
• Skill in managing time and meeting deadlines.
• Ability to maintain confidentiality of sensitive…