AP Specialist

AP Specialist

We are seeking an experienced Accounts Payable Specialist to join a busy accounting team. This role is responsible for maintaining accurate accounts payable records, processing invoices and payments, supporting employee expense reporting, and resolving vendor inquiries.

The ideal candidate has strong AP experience, excellent attention to detail, and the ability to prioritize deadlines in a fast-paced environment. This individual will also serve as a resource and mentor to less-experienced team members.

• Review invoices for proper approval, coding, and supporting documentation
• Enter invoices into the accounts payable system
• Review and approve invoices for payment
• Prepare invoice deduction notices as needed
• Manage employee setup and changes within the travel and expense system
• Process employee travel and expense reimbursements
• Prepare and process checks, ACH payments, and wire transfers
• Review AP entries for accuracy and identify data-entry errors
• Research and respond to vendor inquiries
• Maintain accurate accounts payable records and files
• Maintain approval matrices and supporting documentation
• Prepare accounts payable reports as requested
• Assist and mentor less-experienced team members
• Support additional accounts payable and accounting projects as needed

• 5+ years of related accounts payable experience
• High school diploma or GED required
• Strong understanding of standard accounts payable policies, processes, and practices
• Experience with invoice processing, reconciliation, and payment processing
• ERP/accounting system experience required
• Working knowledge of Acumatica is preferred but not required
• Experience with Concur or similar expense-management software is a plus
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Strong organizational skills and attention to detail
• Ability to prioritize competing responsibilities and meet tight deadlines
• Strong problem-solving and vendor communication skills
• Ability to learn new systems and processes quickly