Executive Assistant

Responsibilities

• Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public.
• Schedules appointments including
  • Meetings
  • Conferences
  • Special events
• Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests
• Screen and direct inquiries via email or phone calls.
• Distributes mail and prepares packages.
• Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination.
• Organize the office layout and ensure appropriate stationery and equipment are available and in working order.
• Address staff requests regarding office administration needs.
• Coordinate with service providers for all office equipment.
• Make travel and accommodation arrangements for DFA management staff.
• Provides assistance across multiple accounts payable/accounts receivable processes
• Assist in the onboarding process for new hires
• Interact with property managers for cleaning, security, and facility maintenance
• Prepares reports, presentations, documents, and correspondence with accuracy and professionalism.
• Maintains organized and comprehensive contact lists.
• In coordination with supervisor, research and/or monitor programs, projects, and inquiries.
• Organize and maintain paper and electronic filing systems.
• Updates manuals and documents.
• Provides messenger services as needed.
• Assists other employees, clients, community, and governmental agencies as directed.
• Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources.
• Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public.
• Demonstrates regular and predictable attendance.
• Performs other duties as assigned.

• Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline
• Two (2) years’ experience performing responsible administrative and clerical duties or
• Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position

• Knowledge of business and public administration
• Government process and structure
• Administrative and office practices and procedures
• Familiarity with standard office equipment/technology
• Rules of English grammar and composition, communicate effectively in written and spoken English
• Ability to analyze and interpret data
• Discretion and confidentiality
• Outstanding organizational and time management skills.
• Prioritize multiple tasks and determine specific actions.
• Proficiency in mathematics, organizational budgets, and invoicing.
• Handle routine and sensitive inquiries from government officials and general public
• Maintain effective working relationships.
• Perform assigned duties with minimal supervision.
• Demonstrate regular and predictable attendance.

• Possession of a valid driver’s license or state
• Must maintain all required licenses, training, and certification

• Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions
• Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment
• Employee may be required to travel and access various assigned work sites, other offices, and agencies
• Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds

Work schedule - Monday - Friday 8:30 - 5

Work Location:

1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position.
Pre-employment testing requirements:
Pre-employment drug and alcohol testing