Site Development POD Administrator

As a POD Administrator at Environmental Design Group, you will be part of a multidisciplinary team coordinating and administering various financial, project‑specific, and client‑specific programs for the Site Development POD. This position plays an integral role in the service line's day‑to‑day operations. You must be well‑organized, detail‑oriented, self‑directed, and capable of managing multiple projects and deadlines simultaneously, while being an excellent communicator.

• Coordinate and administer various financial, project‑specific, and client‑specific programs for the PODs.
• Approve and process documentation related to new opportunities and upcoming projects for the POD.
• Compose, review, and format a variety of contract‑related and project documents, including proposals, letters, reports, agreements, task orders, project manuals, transmittals, and related materials.
• Partner with Project Managers and Directors to keep client and project information accurate by completing new project setups and maintaining records in internal systems.
• Schedule, plan, and participate in meetings and events as necessary, and record meeting minutes.
• Provide general administrative support, such as servicing coffee machines, ordering supplies, mailing documents, opening secured doors for guests, and coordinating lunches.
• Perform executive administrative functions for POD Principals and Directors as needed, including scheduling meetings and training sessions, and carrying out additional responsibilities to support the organization.

• Support the professional development of teammates by mentoring and being receptive to coaching.
• Attend and participate in internal and external educational opportunities as appropriate.
• Consistently demonstrate Core Values and promote a positive company culture.

This is a full‑time regular position. Travel is minimal. If necessary to drive for a company purpose, a valid driver’s license and a record enabling insurability under the company’s vehicle insurance are required.

• A high school diploma or equivalent is required; an associate or bachelor’s degree in business administration is preferred.
• 2–5 years of administrative or project coordination experience. Knowledge of the A/E/C industry is a plus.
• Must be proficient in Microsoft Office (Word, Excel, Outlook) and PDF Editor.
• Positive and outgoing personality with ability to conduct client, vendor, and employee outreach.
• Ability to juggle multiple tasks and coordinate efforts with multiple team members.
• Excellent written and oral communication skills.
• Impeccable attention to detail and excellent time management skills.
• Strong organizational, project management, and critical thinking skills.
• Ability to prioritize responsibilities in a deadline‑driven, collaborative environment.
• Demonstrate consistent behavioral improvements and professional growth.
• Adhere to business development expectations by representing the company professionally.
• Ability to work in a team environment and support other team members.

$23–25 hourly.

Seniority level:
Entry level

Employment type:

Full‑time
Job function:
Administrative
Industries:
Design

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