Executive Assistant

Executive Assistant Role

You serve as the liaison between the CEO of Client Accelerators, Buontempo Properties, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO's working and personal life.

You'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies.

Your sole job is to make sure that many of his day-to‑day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. But you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question.

But you also don't need step‑by‑step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand.

To be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed.

The CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken.

• Managing projects on behalf of the CEO to ensure the team is held accountable and KPIs are met.
• Meeting minutes on the weekly executive meeting, Mike's 1-1's, as well as documenting project status from these meetings to hold attendees accountable.
• Each week, ensuring the CEO's agenda is set. You will do this by taking all items/projects where he is needed and prioritizing them, then blocking off times of the day for him to work on each. Your job is to ensure maximum productivity within his working hours.
• Debrief CEO at beginning of each day on emails/messages/requests/inquiries that you are unable to respond to without his insight.
• Acting as a liaison with the leadership team and CEO. This means that all items needed from the CEO by members of the leadership team are documented and inserted into the CEO's calendar.
• Dealing with all incoming communication inquiries on behalf of CEO and acting as a liaison as much as possible on You Tube, Facebook, and Instagram.
• Assisting the CEO in the execution of new projects and objectives within the company. This can range from scheduling meetings to filling out any and all paperwork to managing vendors and follow ups to launching a new book or funnel.
• Acting as point of contact for all direct reports of CEO or anyone needing communication with CEO.
• Organizing travel and complicated itineraries and collaborating with the leadership team's different EAs.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information for the CEO as requested.
• Ensuring the CEO's home is stocked with all items necessary, this includes the correct foods & supplements, which keep him in peak shape and mood everyday.
• Reminding the Executive of important tasks and due dates as well as decision to be made.
• To assist with any other tasks not directly in need of the CEO.
• Code Credit Card Transactions monthly on the CEOs behalf.
• Re-search and purchase gifts for both business and personal occasions.
• Help research new markets for Real Estate Acquisitions.
• Help CEO deal with banks & refinancing properties.
• Run Pro‑Formas on Properties CEO locates as potential acquisitions.

• "I need to clean up my Asana and make sure it's only showing things I haven't completed yet. I need it set up in order of dates due, and then importance of priority."
• "I need to book a complex…