Office Coordinator External Affairs

Full Time (40 hours per week)

M-F 8:00am to 4:30pm

Onsite for External Affairs and Chaplaincy

The Office Coordinator meets comprehensive administrative and secretarial support for two Department Directors/Managers and multiple departments, ensuring efficient operations.

• 1. Meets administrative and secretarial requirements of the Department Directors/Managers.
• 2. Responsible for maintaining a safe and orderly office environment.
• 3. Monitors safe and reliable functioning of office equipment and facility.
• 4. Facilitates purchasing process for department resources, manages the flow of materials, supplies, and equipment necessary for efficient operations.
• 5. Communicates with other offices, hospital departments, and outside agencies.
• 6. Research appointment, scheduling, billing and customer service problems for patients/families.
• 7. Works with the Department Directors to develop systems/procedures to help the office run more efficiently.
• 8. Assists with timekeeping and may assist with tracking staff requirements such as annual education, performance evaluations, onboarding, and orientation checklists.
• 9. Supports special projects and areas within the departments.
• 10. Other duties as required.

• 1. Experience in supporting multiple departments is required.
• 2. Experience with maintaining confidential information is required.
• 3. Experience working with all levels within an organization is required.
• 4. Experience in healthcare is preferred.
• Proficiency in MS Office [Outlook, Excel, Word] or similar software is required.

• 1.
  
  Education:
  
  High school diploma or equivalent is required;
  Associate degree is preferred.
• 2. Certification:
  None.
• 3. Years of relevant experience: 3 to 5 years is preferred.
• 4. Years of experience supervising:
  None.

Full Time

FTE: 1.000000

Status:
Onsite