Executive Secretary​/Front Desk Receptionist

Executive Secretary/Front Desk Receptionist

• Position Type:
  Classified/ General
• Date Posted:
  10/19/2026
• Location:
  
  Educational Service Center of Central Ohio
• Post-secondary secretarial or office management training is desirable
• Documentation of a clear criminal record in compliance with state statute
• Complies with drug-free workplace rules and Board policies
• Strong organizational, planning, and project management skills
• Proficient in oral and written communication skills
• Ability to compute mathematical data accurately
• Strong multi-tasking ability and problem-solving skills
• Demonstrated proficiency in office protocol and the use of information technology systems
• Demonstrated accuracy in data entry, spelling, proofreading, and the correct use of grammar
• Demonstrated proficiency in the use of office and/or other management information software
• Collaborative disposition among co-workers and clients

Pleasant and professional telephone etiquette

Note: This assignment may require a valid driver's license and access/availability of reliable of a reliable vehicle. Employees must meet all prerequisites and ongoing qualifications to be covered by the service center's insurance carrier.

Non-Exempt

Director or Designee

Full-Time, 8 AM
-4:30 PM

Perform secretarial and clerical duties for the assigned program, department, or center.

"The following duties are representative of performance expectations; however, the list below is not ranked in order of importance."

• Perform secretarial and clerical duties and routine tasks that facilitate effective and efficient operation of assigned program, department, or center
• Use judgment aligned to the agency's purpose and goals, and take the initiative to perform tasks independently
• Identify and implement procedures that improve productivity
• Maintain a functional filing system that ensures the safe retention and efficient retrieval of office records in accordance with Ohio's records laws
• Uphold Board policies and follow administrative guidelines and procedures
• Promote a favorable image of the service center
• Support community/school partnerships that enhance the service center's operational effectiveness
• Respect personal privacy and maintain confidentiality of privileged information
• Answer the telephone, direct calls based on the nature of the inquiry, take/deliver messages, and manage calls efficiently to keep telephone lines open
• Maintain an office calendar and schedule appointments as directed
• Acknowledge visitors. Determine the reason for their visit. Answer questions. Verify appointments. Direct visitors to the appropriate person or office
• Keep current with program, policy, and procedure changes and inform staff about relevant issues as directed. Refer inquiries requiring policy interpretation to administrators
• Use a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.).
• Verify the accuracy of database information as directed
• Compose and type routine correspondence, memos, notes, forms, etc.
• Collect, compile, edit, and type statistical data and reports as directed
• Uses photocopying, duplicating equipment, and computer printers to produce documents, fix minor equipment malfunctions, and contact appropriate staff to schedule repairs as needed
• Maintain office transaction records (e.g., receipts, expenditures, etc.)
• Process mail and faxes (i.e., incoming, outgoing, and interoffice)
• Type, duplicate, assemble, and process routine and special mailings
• Help gather information and type grant/foundation proposals as directed
• Assist with committee assignments and/or special projects as directed
• Prepare purchase orders as directed, and…