Purchasing Clerk

Job Description

The Purchasing Clerk is responsible for ensuring Purchase Orders are managed and expedited to meet contract requirements which directly translates into a Project’s schedule performance and success. Responsible for receipting documentation and material deliverables and confirming payment authorization by the Project Managers, to support s the project cash flow and financial accounting. This position requires effective communication skills through electronic and direct conversations to effectively manage purchase orders and support Supply Chain, Project, and overall business objectives.

Perform various data entry functions including inputting receipts into purchasing system, processing amendments, and maintaining purchase orders. Also may enter data for related inventory or requisitioning source systems.

Effectively interface with Scheduling, Project Management, Transportation, Buyers, and suppliers, reporting status information as well as identifying and resolving issues to ensure orders are completed on-time.

Assist in the processing of invoices by verifying material billed vs. purchase order information. Interface with accounting, buyer, project manager, and supplier on discrepancies.

Under buyer or purchasing manager delegation, may place purchase orders of complex nature with suppliers for routine or repetitive items (normally of low dollar value) within specific dollar limits following established Purchasing procedures.

May release material for shipment from suppliers for items covered under existing agreements.

Identifys inaccuracy on invoices and works closely with the supplier to resolve.

Confer with suppliers concerning RFQs documentation deliveries, schedule progress and expediting, to ensure we meet the company requirements or customer schedule needs.

Maintain data on current orders and track orders to ensure customer requirements are met.

Maintain purchase order file after order is closed out.

Ensure documentation is stored properly within PLM.

Review and verify financial order reconciliation both within our internal systems and opposite our suppliers

Perform all other duties as assigned.

Associate’s degree in Business

5+ years relevant experience in purchasing/clerical

Excellent organizational skills

Excellent communication skills – written and verbal