Fiscal and Grants Specialist

Fair Labor Standard Act Status: Non Exempt

Department: Operations

Reports to: Associate Director of Operations

Job Code: 5258

Position Number:

EEO & Salary Classification: Paraprofessional B

Salary Pay: Grade Two

Under close and continuous supervision of the Associate Director of Operations, provides accounting and administrative support for financial activity and reporting of all federal, state and local grant awards. Provides accounting support to the Accounting Department staff to ensure fiscal compliance. Work often involves problem solving, investigative activities and analysis as well as interaction with internal staff, provider staff and grantor staff.

To perform this job successfully, an individual must perform essential duties to expected performance standards. The County of Summit Alcohol, Drug Addiction and Mental Health Services (ADM) Board is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (ADA), the ADM Board will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and incumbent employees to discuss potential accommodations with the employer.

• Ensure compliance with all governing and oversight policies such as but not limited to: ADM Board, State agencies, Federal agencies, etc.
• Research and recommend planning and procedural changes related to specific grant and/or allocation of a specific grant.
• Identify compliance provisions within the grant contract; monitor and respond to possible risks that could threaten the contract or grant stability.
• Communicate with management team, contract provider staff and grant representatives. Attend meetings with provider agencies and staff to address the grant and/or concerns with the contract, problem resolution and education.
• Work amiably and cooperate with co-workers and the community.
• Work assigned schedule, exhibit regular and predictable attendance, and work overtime as required to meet workload demands.
• Complete and all additional duties as requested or assigned.

• Review and audit grant disbursements in accordance with all policies and procedures.
• Work with the Associate Director of Operations and Accounting Department staff to prepare invoices and bill grantor agencies.
• Manage, monitor and track all federal, state and local grant expenses for fiscal compliance in coordination with the Accounting Department staff.
• Work jointly with clinical and accounting staff to develop budgets and financial reporting documents for the proposal of new grants as well existing grants.
• Assist in facilitating on-line grant submission(s) including on-line grant reporting.

The listing of duties and requirements listed in this description should in no manner imply that these are the only responsibilities to be performed by the employee who fills this position. Duties, responsibilities and activities may change at any time, with or without notice. The outline of responsibilities above may vary without materially changing either the job classification or pay grade.

This position has no supervisory responsibilities.

Computer; copier; printer; telephone and other standard office equipment/software.

Community, State, County and ADM Board Service Providers’ representatives, vendors, clients, general public.

Maintains confidentiality of sensitive records and treatment information, client files and protected health information in compliance with Health Insurance Portability and Accountability Act (HIPAA), and established procedures.

Work is performed in a typical office environment with minimal exposure to dirt and dust and occasional exposure to outdoor temperatures. The noise level in the work environment is usually quiet and occasionally moderate with typical office sounds and conversations of others able to be heard throughout the office area.

While performing the duties of this job the employee frequently exhibits manual dexterity when working on the computer,…