Project Services and Site Administration Coordinator

JOB TITLE

Project Services and Site Administration Coordinator

Ras Laffan, Qatar

• Tentative start date:
  March 2026
• Contract duration: 24 months
• Working pattern: 5 days per week
• Work location:
  
  Industrial project site

An international energy operator is seeking an experienced Project Services and Site Administration Coordinator to support major capital projects at a large industrial site in Qatar. This role is central to ensuring the smooth day‑to‑day operation of the project site by coordinating administration, logistics, facilities, and support services.

Working in a fast‑paced project environment, you will collaborate closely with project teams, contractors, and support functions to ensure site operations run efficiently and professionally.

• Coordinate site administration services including office support, mail routing, and secretarial services.
• Manage conference planning, travel coordination, and liaison with general services and travel teams.
• Support procurement, control, and distribution of office materials and supplies.
• Act as interface for telecommunications, security systems, and site access control.
• Coordinate vehicle fleet usage, parking, and building maintenance with relevant stakeholders.
• Support project teams during contractor site mobilisation activities.
• Arrange office facilities maintenance, repairs, and servicing of equipment and vehicles.
• Coordinate staff mobilisation to site, office moves, and visitor office assignments.
• Arrange site access passes, IDs, and permits for staff and visitors.
• Organise onsite and offsite events including team activities, ceremonies, and secure work areas.
• Maintain asset registers for IT equipment, communications devices, and related assets.
• Ensure all activities comply with safety, health, environmental, quality, and compliance requirements.

• Managing multiple priorities in a dynamic project environment.
• Interfacing with multidisciplinary teams and external contractors.
• Maintaining high standards under time pressure and changing project demands.

• Degree in a relevant discipline, or a minimum of 10 years experience in a similar role.
• At least 5 years relevant experience within the oil, gas, or petrochemical industry.
• Experience working in both project and operating environments is preferred.

• Strong written and verbal communication skills in English.
• Good general IT skills, including standard office software.
• Strong organisational and coordination abilities.
• High attention to detail and ability to manage multiple tasks.
• Strong interpersonal skills with the ability to work across diverse, multicultural teams.
• Adaptable and comfortable working under project time pressures.