Finance Clerk

Under the direct supervision of the Finance Officer, to administer the school district's payroll, accounts payable, and accounting functions, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

• Processes payroll transactions and maintains employee payroll records, including personal information changes, withholding elections, payroll deductions, and other information necessary to ensure accurate and timely payroll processing.
• Serves as an administrator for the District's Employee Self Service (ESS) system and assists employees with system access, payroll information, and related questions.
• Responds to payroll inquiries from District employees and provides timely assistance in resolving payroll questions, discrepancies, and concerns.
• Collaborates with Human Resources to process Personnel Actions to ensure Payroll is processed accurately and in a timely manner for approximately 4,200 employees.
• Maintains, distributes, and securely processes payroll checks, direct deposit advices, and related payroll documentation.
• Provides training and support to school and department personnel regarding payroll software systems, procedures, and related systems.
• Assists the Payroll Manager with reconciling employee and vendor payments to their related billings and general ledger balances. Identifies, resolves, and reports discrepancies.
• Maintains employee leave and payroll accrual records and processes necessary adjustments in accordance with established protocols.
• Processes and maintains payroll-related transactions and records associated with the Teachers Retirement System of Georgia (TRS) and Public School Employees Retirement System (PSERS), in accordance with applicable requirements and established procedures.
• Processes accounts payable transactions, including invoices, purchase orders, vendor records, and other supporting documentation, to ensure accurate and timely payment of District obligations.
• Reviews invoices, credits, purchase orders, and supporting documentation for accuracy, completeness, appropriate authorization, and compliance with established procedures.
• Assists the Accounting Manager with the receipt, documentation, reconciliation, and processing of payments and other funds received by the District.
• Assists with the preparation, processing, reconciliation, and distribution of required calendar-year reporting, including Forms W-2 and 1099.
• Develops and provides operational and financial reports as needed or requested.
• Maintains the confidentiality and security of employee, payroll, vendor, banking, and other sensitive financial information in accordance with District policies and applicable requirements.
• Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

• Knowledge of federal and state wage and hour laws, and related regulations.
• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or…