Administrative Assistant

Position Overview:

• Our Client is seeking a qualified Administrative Assistant to provide high-level administrative support at Plant located in Quinton, AL. The role involves working closely with management, other administrative staff, and internal/external stakeholders to ensure smooth operations. The ideal candidate will have a strong administrative background, exceptional communication skills, and the ability to handle sensitive information with discretion.
• Key Responsibilities:
• Manage time and expense reporting while ensuring compliance with corporate policies and general accounting procedures.
• Provide professional administrative support to plant management and HR functions.
• Deliver high-quality customer service to internal and external stakeholders.
• Maintain records, manage document filing systems, and process incoming/outgoing mail.
• Order office supplies and manage building services, including coordinating meetings and catering.
• Coordinate and support plant tours, meetings, and on-site events.
• Serve as a scribe for meetings and document outcomes accurately.
• Assist with travel arrangements and procurement card transactions.
• Support onboarding and orientation for new employees.
• Assist with scheduling interviews and HR reporting tasks.
• Collaborate with other administrative assistants across the plant.
• Qualifications:
• Education:
• High school diploma highly preferred.
• Experience:
• 3–5 years of experience in an administrative support role.
• Additional training or experience in relevant skills is desirable.
• Skills & Competencies:
• Strong organization, prioritization, and time management.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with enterprise systems such as MAXIMO, Oracle, and Power Plant is preferred.
• Ability to work independently with minimal supervision.
• Strong decision-making and issue resolution capabilities.
• Ability to handle confidential and sensitive information appropriately.
• Behavioral Attributes:
• Professionalism and integrity in all tasks.
• Positive attitude with a commitment to excellent customer service.
• Ability to interact effectively with all levels of management.
• A disciplined, adaptable team player who exemplifies the company’s values.
• Self-motivated and proactive in both job responsibilities and personal development.