Office Manager - LCM

Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services.

Position Summary

The Office Manager will play a critical role in supporting employee lifecycle processes, including onboarding, timekeeping, new hire documentation, and applicant tracking. The ideal candidate is experienced in construction office operations and serves as a reliable point of contact between field staff, management, and Human Resources.

Essential Duties and Responsibilities

New Hire Onboarding & Paperwork

• Coordinate and administer the onboarding process for all new hires across construction job sites and office roles.
• Ensure timely completion and accuracy of all new hire paperwork, including W-4s, I-9s, direct deposit forms, E-Verify, and compliance documentation.
• Provide and explain benefit enrollment materials, company policies, and employee handbooks.
• Create and maintain personnel files in accordance with internal policy and legal standards.
• Monitor and maintain applicant flow within the company’s Applicant Tracking System (ATS); assist hiring managers in reviewing candidate progress.
• Communicate with candidates regarding application status, interview scheduling, and onboarding timelines.
• Coordinate pre-employment screenings such as background checks, drug tests, and physicals.
• Work with project managers and HR to track upcoming labor needs and ensure timely staffing.

Timekeeping & Payroll Support

• Collect, review, and process weekly timecards for field and office personnel.
• Liaise with the accounting/payroll department to ensure timely submission and accuracy of payroll data.
• Address and resolve timekeeping discrepancies and employee questions related to hours or pay.
• Track employee attendance and jobsite allocations for labor cost reporting.

Office & Administrative Management

• Maintain digital and physical filing systems for employee records, project documents, and compliance forms.
• Order and manage office supplies.
• Assist with coordination of training sessions, benefits enrollment periods, and internal communications.
• Support general office functions such as phone coverage, mail distribution, and meeting coordination.
• Ensure all required Federal and State posters are up to date and posted in a general area.

Qualifications

Education & Experience

• Associate’s degree in business administration, Human Resources, or related field preferred.
• 3+ years of experience in office management, human resources, or administrative coordination, preferably in a construction, engineering, or industrial setting.
• Experience using HRIS, ATS platforms, and timekeeping systems.
• Excellent communication, interpersonal, and organizational skills.
• High attention to detail and confidentiality when handling sensitive employee information.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.

Physical Demands

• Must be able to sit and work directly on a computer for extended periods of time.
• High pressure work environment.
• Must be able to lift and carry up to 25 pounds occasionally.
• Considerable amounts of overtime, weekend and holiday work required.
• All the physical demands listed are essential functions.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be considered an exhaustive list of all functions, responsibilities, skills and abilities. I have reviewed, understand and can perform the essential functions of this position with or without reasonable accommodations. All of the physical demands listed are essential functions.

• Medical Insurance
• HSA with Employer contributions
• Vision Insurance
• Group and Voluntary Life Insurance
• Short Term/Long Term Disability
• Critical Illness Plan
• Employee Assistance Program
• Paid Vacation
• 401(k) with Employer Match