Part-Time Bookkeeper

Key Responsibilities

• Process daily financial transactions
  , including vendor invoices, cash receipts, customer and grant invoices, and coding of bank and credit card transactions
• Manage accounts payable
  , including vendor onboarding, invoice review and approval, payment processing, and responding to vendor inquiries
• Perform monthly bank and credit card reconciliations
  , investigate discrepancies, and ensure all transactions are properly recorded in Quick Books
• Support month‑end close activities
  , including preparing schedules and supporting documentation, and reviewing account balances for accuracy
• Maintain general ledger accuracy by posting journal entries, maintaining proper coding using the chart of accounts and project codes, and keeping records organized and reconciled
• Support grant and project tracking by coding expenses to appropriate grant codes, tracking grant‑funded costs, maintaining documentation, and organizing financial information for grant reports
• Maintain organized financial filing systems for invoices, receipts, and supporting documentation
• Support accounts receivable
  , including issuing customer invoices, tracking payment status, following up on overdue invoices, and coordinating with internal teams on billing questions
• Ensure compliance with relevant accounting and ethical rules

Required Qualifications:

• 2-4 years of bookkeeping or accounting experience
• Strong working knowledge of accounts payable, accounts receivable, and bank reconciliations
• Experience with Quick Books Online preferred and/or other modern accounting software
• Proficiency in Excel for basic reporting and analysis
• High attention to detail and accuracy in data entry and record‑keeping, commitment to accuracy and data quality
• Strong organizational skills and ability to manage multiple priorities
• Clear communication skills and comfort working with cross‑functional teams
• Reliable, proactive, and accountable approach to work

• Experience in a startup, manufacturing, or technology company environment
• Familiarity with corporate credit card platforms (Ramp, Brex, etc.)
• Experience with grant‑funded or project‑based accounting
• Associate's degree or coursework in accounting or bookkeeping certification (Bachelor's preferred)
• Flexible and adaptable to changing priorities in a fast‑paced environment
• Self‑starter who can work independently and manage time effectively in a part‑time role
• Curious and eager to learn about the business and contribute to its success

• Location:
  
  Alameda, CA (Hybrid onsite, or Remote with West‑Coast preference)
• Schedule:
  
  10‑15 hours per week, flexible scheduling
• Pay Range: $30 – $40/hr, depending on experience

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