Senior Administrative Assistant

Senior Administrative Assistant page is loaded## Senior Administrative Assistant locations:
Alameda, CAtime type:
Full time posted on:
Posted Todayjob requisition :
JR6519
** SUMMARY/

JOB PURPOSE:

** Provides assistance with a variety of moderate to complex administrative and organizational tasks in support of executive assistant and assigned groups.
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* Essential Duties And Responsibilities:

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* • Provides administrative support including a variety of moderate to complex administrative and organizational tasks to assigned department(s).  
• Produces and edits moderately complex to complex correspondence, documents and reports using word processing, spreadsheet and power point software.  
• Assists in maintaining calendars for assigned team members, schedules internal and external meetings, makes travel arrangements, and coordinates visits by outside guests.  
• Provides support for reimbursement requests and expense reports.  
• Orders office supplies and journals, maintains office equipment and distributes mail.  
• Answers and directs phone calls and routes messages; produces copies and maintains filing systems.  
• Answers questions regarding departmental policies and procedures.  
• May provide presentation support and perform special projects as requested.  
• Complies with all company health & safety policies and procedures.
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* Supervisory Responsibilities:

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* • There are no supervisory responsibilities for this job.
** EDUCATION/EXPERIENCE/KNOWLEDGE &

SKILLS:

**** Education/

Experience:

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* • Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of two years related experience.  
• Or equivalent combination of education and experience.
** Experience/The Ideal for Successful Entry into Job:*
* • Minimum of 2 years prior computer and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone usage, etc.
** Knowledge/

Skills:

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* • Strong computer skills including well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities.  
• Ability to multi-task, organize and prioritize time sensitive tasks and display effective, independent project management skills.  
• Ability to use sound judgment and initiative in resolving problems and making recommendations.  
• Demonstrates tact, diplomacy, respect and confidentiality; is approachable and interacts professionally; builds business relationships based on mutual respect.  
• Works efficiently, responds promptly and does not repeat errors.  
• Responds well to shifting priorities by maintaining flexibility and professionalism.  
• Routinely anticipates and takes initiative to problem-solve, and recommends and implements process/project improvements.  
• Routinely produces error-free work, contributes to efficiency and productivity of department(s).  
• Ability to write moderately complex to complex correspondence.  
• Effectively presents information to groups and individuals and promptly responds to questions.  
• Encourages communication and cooperation and mutually beneficial solutions to problems.  
• Ability to communicate effectively and professionally in person, by phone and by email with visitors and colleagues of varying employee levels.  
• Understanding of departmental procedures and processes with the ability to act as an information source on departmental operations and policies.  
• Up-to-date knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects.  
• General understanding and application of technical principles, theories and concepts in field of specialty and other related disciplines.
** JOB COMPLEXITY:
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* Working Conditions:

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* • Works on assignments that are moderately complex to complex in nature where ability to recognize deviation from accepted practice is required.  
• Applies job skills and company’s policies and procedures to complete a variety of tasks.  
• Demonstrates appreciation for critical issues facing the department, plays an active role in helping to solve problems and seeks ways to make a difference even when not…